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meetings:2019-06-23

June 23, 2019

Present: Hannah, Corry, Paul, Barrack, Rebecca, Richard, Rebecca,Lydia,Donny(facilitator), Christian (Minutes)

Meet and Greet

Nickie (first Meeting)

Libbie (Second Meeting) Accepted

false

Review of Minutes

Changed amendment from pass to failed from last time Additional item: Paul should notify the house if he won't be able to take minutes or if he's leaving the country for a period of time.

Wiki Updates

No Wiki Updates

Agenda Item 4

(Richard) Approve Paul's behavior contract. Contract was approved.

Agenda Item 1

(Hannah) Make the following changes to CHEA's Bylaws:

Article IV “Board of Directors” Section 2 “Number” currently reads:

“The Board shall consist of at least 2 Directors chosen from each CHEA house. In the case of there being only one (1) CHEA house, a third member will be elected from that house. At no time shall the Board consist of fewer than 3 Directors. If at any time these Bylaws are amended to reduce the number of Directors on the Board, such amendment shall not have the effect of shortening the term of any incumbent Director.”

Suggested change:

“The Board shall consist of: Four (4) Member Directors, or two Member Directors per CHEA house, whichever is greater - two Directors elected by the membership and from the membership of each CHEA house; or in the event there is only one CHEA house in existence, four Member Directors will be elected from that house Three (3) Non-Member Directors - three Directors elected by the general membership who support the cooperative and affordable housing mission of the Corporation.

At no time shall the Board consist of fewer than 3 Directors. If at any time these Bylaws are amended to reduce the number of Directors on the Board, such amendment shall not have the effect of shortening the term of any incumbent Director.”

Article IV Section 3 “Qualifications and Elections” currently reads:

“Directors shall be elected at the conclusion of the preceding Directors term. Voting members in good standing may nominate persons, provided that all such nominees shall be members in good standing.”

Suggested change:

“Directors shall be elected at the conclusion of the preceding Directors term. Voting members in good standing may nominate persons, provided that all such nominees for Member Directors shall be members in good standing and all such nominees for Non-Member Directors support the cooperative and affordable housing mission of the Corporation.”

Article IV Section 9 “Quorum” currently reads: “At all meetings of the Board, the presence of a majority of the number of Directors in the office shall be necessary and sufficient to constitute a quorum for the transaction of business.”

Suggested change:

“At all meetings of the Board, the presence of a majority of the number of Directors shall be necessary and sufficient to constitute a quorum for the transaction of business. A minimum of two Member Directors are required to constitute quorum. If a majority of Member Directors at a meeting vote against a proposal, the proposal shall not pass. “

Article V Section 1, “Elected Officers” currently reads:

The elected officers of the Corporation shall be a Chair, a Secretary, a Treasurer, and a Human Resources Officer. Suggested change: “The elected officers of the Corporation shall be a Chair, a Secretary, a Treasurer, and a Human Resources Officer. and a Community Representative.”

Article V Section 9 “Community Representative” currently reads:

“The general membership of CHEA shall elect a non-member of CHEA to serve as a voting Director with the same assumed rights and responsibilities as the other Directors enumerated in these bylaws.” Suggested change: Strike this section

Poi: We need a straight 60% to pass

Vote Passed

Agenda Item 2

(Hannah) The Community Housing Expansion of Austin (CHEA) should pursue a partnership with ROC-USA to become a Certified Technical Assistance Partner (CTAP) and to assist manufactured home communities with becoming democratic, member-owned communities. To become a CTAP, CHEA should allocate no more than $7500 from the CHEA general funds as start-up funds for the CTAP line of business.

Concerns and friendly amendments amendment In order to prevent all of CHEA’s board level operational capacity being directed towards the CTAP project, the adoption of the following staff policy is proposed: “The CHEA Operations Manager shall be directed by the Board to work only on the regular duties and operations of the business established prior to the formation of the Certified Technical Assistance Provider (CTAP).

This policy shall not prevent the Operations Manager from working tangentially on goals of the CTAP insofar as that work does not fall outside the scope of regular business conducted prior of the CTAP’s formation. For example, CHEA already hires staff, therefore it is permissible for the Board to direct the Operations Manager to assist in the hiring of staff for the CTAP.” Poi so Sasona will have to approve this item as well? Poi yes poi to clarify we don’t have a part time staff member, but we do have qualified people in interview amendment accepted no further questions agenda item passes

Agenda Item 3

(Hannah) The Board will administrate an election for our 3 open Community Board Representative positions via paper ballots. House members will be required to turn in ballots in the way requested by their respective designated house Board Representatives (Matt Maker for Sasona, Barak Bullock for La Reunion) including but not limited to turning ballots in directly to the Board Representative named. The 3 Community Board Representative candidates who receive the most total votes from the combination of both houses' ballots will be the winners. Ballots will be distributed no later than Sunday, June 30th and must be submitted by the following Sunday, July 7th by 8 pm to be considered valid.

Poi this is to clarity the process of electing members and so we have the same process

Clarifying questions

Poi keep in mind this is for the ctap positions so it will include a bio to help you figure out who would be best for the position.

agenda item passes

New business

Officer voting has been extended for an additional week.

Looking to increase events budget.

meetings/2019-06-23.txt · Last modified: 2019/06/24 18:31 by cforee