Present: Anne, Russ (facilitating), Burgess, Serene, Victor, Corey, Don, Marilyn (minutes)
Miranda, friend of Don's, first meeting, looking for a place to live, would be okay with a single bedroom for now but is looking forward to having her son with her and then would need an apt. She has a dog, but it might not be coming in; she is not allergic. She is interested in gardening, maintenance. She has a job.
David, here for a second meeting (first one was Wednesday). He is looking for a single room, slightly allergic to cats, teaches at Berlitz language school. He is approved as a prospective member.
(Russ) Kyle will be here to talk over some repair ideas to make our stairs safer, and answer any questions about time, materials, costs. [He is a former co-oper from 21st Street who is also a welder.]
Kyle: The stairs by the front door are at risk of breaking; the metal “stringer” that holds the stairs in place is rotted out. He described two options for repairing it. He does not recommend heavy things being carried up and down those stairs.
Question: Can we prevent people getting scratched on the stairs?
Kyle: He can weld metal over the broken and bent areas.
Question: How can the top layer be reinforced with metal?
Kyle: He feels that would be more than is needed.
Question: Are there other stairs that need repair?
Kyle: Total of 14; there are 7 that need replacement right away at the front stair.
Kyle: $150 per or $110 per stair if he repairs 5 or more.
Question: Is it your judgment that the entry stairway needs to be dealt with first?
Question: What is the time frame?
Kyle: One section of stairs could be done in a weekend.
Question/request: We should set up annual inspections.
Questions: Would you recommend pre-fab concrete stairs or stair pans with concrete and steel reinforcement:
Kyle: Would recommend the pre-fab concrete stair, as the other method would eventually create the same problem we have now, and the cost would be higher for that?
Question: How are the railings?
Kyle: Hasn't inspected them.
Question: If we go ahead and contract repair for the SE staircase would the price be $110?
Question: How much would the beam cost?
Question/proposal/point of information: Do we want to contract for 7 or all 14 stairs? If we contract for 14 it makes this a major maintenance item that we would request reimbursement from NASCO. Proposal: Contract with Kyle to have the first 7 repaired along with placement of a beam; then contact our Treasurer about the budget status before contracting for the other 7.
Question: How soon can we get this done, and how stable will it be?
Kyle: There is a stringer against the wall, and he can't say how it looks on the other side. He can start the next weekend when it's not raining. He can bring everything he needs, and Don will pick up the pre-fab concrete steps.
(Anne) Review Financial Positions
Treasurer (3 hours)
Bookkeeper (Income) (3 hours)
Bookkeeper (Expenses) (2 Hours)
Questions: Is there a need to state that the Expense Bookkeeper (labor position, not an officer position) has to make reports? Answer: The other two officers will be able to see the information and the expenses will be incorporated into the Treasurer's report?
Concerns/Friendly Amendments: The third part should not be non-officer position, because that person will have keys to our filing cabinet.
Answer: Because it has been hard to fill financial jobs, and for now Natalie is going to do the job and won't need to have keys to the filing cabinet.
Concern: Because the receipts have to be filed that person will need the keys
Answer: Because the Income Bookkeeper can scan the maintenance and grounds receipts and the expense bookkeeper would not need to file them?
Friendly amendment: Make Expense Bookkeeper an officer position instead of a Labor position. (Accepted by consenus.)
Proposal as amended accepted by consensus.