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meetings:2017-11-12

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meetings:2017-11-12 [2017/11/10 17:19]
paulwuersig
meetings:2017-11-12 [2017/11/13 01:56] (current)
paulwuersig
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 ====== November 12, 2017 ====== ====== November 12, 2017 ======
  
-Present:+Present: ​Paul (minutes), David M (facilitator),​ Richard, Nolan, Cynthia, Vaidy, Maximo, Serene, Don, Russ
  
 ===== Meet and Greet ===== ===== Meet and Greet =====
 +
 +George (second meeting, accepted)
  
 ===== Review of Minutes ===== ===== Review of Minutes =====
 +
 +Minutes accepted.
  
 ===== Wiki Updates ===== ===== Wiki Updates =====
  
 +Added that one must be a resident for two months before being put on maintenance,​ unless an exception is made by the house.\\
 +\\
 ~~ FORM START DO NOT EDIT BELOW THIS LINE ~~ ~~ FORM START DO NOT EDIT BELOW THIS LINE ~~
  
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 (Nolan) The contract coordinator shall have access to the key box or master key. (Nolan) The contract coordinator shall have access to the key box or master key.
  
 +Nolan: I was contract coordinator for about two years. We haven'​t revived the position recently because of this bottleneck. Must meet with key-holder twice for every key used, which turns into a burden when AC folks want to inspect multiple units.
 +
 +CQ: Is contract coordinator on the maintenance team?
 +
 +POI: Yes, they'​re appointed by maintenance coordinator.
 +
 +CQ: Who has keybox keys right now?
 +
 +POI: Steward, Membership Coordinator,​ Maintenance Coordinator.
 +
 +CQ: Do we have a fourth keybox key?
 +
 +POI: Not sure. We'll figure something out.
 +
 +Concerns or friendly amendments phase.
 +
 +Concern: Lots of people with keys, and having more people with those keys would be less secure.
 +
 +Concern: Why does the Steward have a key?
 +
 +**Item passes.**
 ===== Agenda Item 2 ===== ===== Agenda Item 2 =====
  
 (Nolan) The Maintenance Coordinator is the cooperative'​s designated representative for handling repairs, and written requests are only accepted via email to maintenance@lareunioncoop.org or the maintenance box. (Nolan) The Maintenance Coordinator is the cooperative'​s designated representative for handling repairs, and written requests are only accepted via email to maintenance@lareunioncoop.org or the maintenance box.
  
 +Nolan: We have a section in our contract that mentions the designated representative for repairs. Designate the maintenance coordinator this representative,​ and specify how written requests happen.
 +
 +POI: I've seen that section as well; thanks for this.
 +
 +Concerns or friendly amendments phase.
 +
 +**Item passes unanimously.**
 ===== Agenda Item 3 ===== ===== Agenda Item 3 =====
  
 (Nolan) If a non-urgent maintenance issue involving health, safety, or structural integrity is not addressed by maintenance crew members within 7 days of the time it is reported, the Maintenance Coordinator is authorized to hire a contractor to complete the work. Urgent maintenance issues must be addressed immediately. (Nolan) If a non-urgent maintenance issue involving health, safety, or structural integrity is not addressed by maintenance crew members within 7 days of the time it is reported, the Maintenance Coordinator is authorized to hire a contractor to complete the work. Urgent maintenance issues must be addressed immediately.
  
 +Nolan: Let's say someone requests a leak. There'​s an imperative to not spend money, so we can send a member, but there'​s a maintenance backlog so it could be weeks. There'​s also an imperative to fix the leak. This is to light a fire under our butts to reprioritize fun-project-maintenance to urgent maintenance when necessary, and also to get contractors when we just aren't able to do repairs in time.
 +
 +CQ: What qualifies as urgent?
 +
 +Nolan: I feel like discussing that would get into the weeds.
 +
 +CQ: How would people on maintenance know when maintenance tasks need doing?
 +
 +Nolan: Normal maintenance channels; we would assign tasks.
 +
 +CQ: We should define urgency.
 +
 +POI: This sounds like an amendment. Also one of our maintenance coordinators does tenant'​s rights work, so I feel like they have a good handle on what counts for health and safety.
 +
 +Concerns or friendly amendments phase.
 +
 +**Item passes unanimously.**
 ===== Agenda Item 4 ===== ===== Agenda Item 4 =====
  
 (Paul) Our rules should state that guests staying more than 14 days in any month is not acceptable. (Paul) Our rules should state that guests staying more than 14 days in any month is not acceptable.
 +
 +Paul: This seems like an easy fix to our current rules, which is just 14 concurrent days and easily game-able.
 +
 +POI: I feel like this is still gameable. Also, our rules should say this applies even to family members.
 +
 +CQ: Is this an agenda item or a discussion item?
 +
 +Paul: Agenda item. We can change "​should"​ to "​shall"​ if it makes you happy.
 +
 +POI: In the past when people have tried to game the system, it's very obvious. I think this is a fine change.
 +
 +Concerns or friendly amendments phase.
 +
 +Concern: We should define guest.
 +
 +POI: I think we all know what a guest is. It applies to family members, significant others, and any other non-dependent non-resident here.
 +
 +**Item passes unanimously.**
  
 <pagemod addagenda output_before>​ <pagemod addagenda output_before>​
Line 68: Line 137:
  
 ===== New business ===== ===== New business =====
 +
 +Steward: Yellow card of Sylvia for cleanliness and communication.
 +
 +--
 +
 +Project proposal for labor holiday on the fridge! Add your suggestions!
 +
 +CQ: Can we suggest any project?
 +
 +POI: Yep.
 +
 +--
 +
 +My friend was here on Friday. He's in a bad place. Can we count that as his first meeting?
 +
 +POI: No, meetings are Wednesdays and Sunday. We can call him on Wednesday.
 +
 +--
 +
 +CQ: Who is responsible for cleaning up glass? Grounds?
 +
 +POI: That'd be Trash Patrol. If you see trash there for a week start writing them up.
 +
 +--
 +
 +Labor Holiday Project Idea: We can make drying racks out of a rack I have. We can do this for every unit and free up counter space. Should be pretty easy. If people don't want them they don't need to get them.
  
  
meetings/2017-11-12.txt ยท Last modified: 2017/11/13 01:56 by paulwuersig