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meetings:2017-05-28 [2017/05/25 16:57]
russ [Agenda Item 2]
meetings:2017-05-28 [2017/06/28 18:06] (current)
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 ====== May 28, 2017 ====== ====== May 28, 2017 ======
  
-Present:+Present: ​Anne, Russ (facilitating),​ Burgess, Serene, Victor, Corey, Don, Marilyn (minutes)
  
 ===== Meet and Greet ===== ===== Meet and Greet =====
 +
 +Miranda, friend of Don's, first meeting, looking for a place to live, would be okay with a single bedroom for now but is looking forward to having her son with her and then would need an apt. She has a dog, but it might not be coming in; she is not allergic. She is interested in gardening, maintenance. She has a job.
 +
 +David, here for a second meeting (first one was Wednesday). He is looking for a single room, slightly allergic to cats, teaches at Berlitz language school. He is approved as a prospective member.
  
 ===== Review of Minutes ===== ===== Review of Minutes =====
 +
 +Approved
  
 ===== Wiki Updates ===== ===== Wiki Updates =====
  
-~~ FORM START DO NOT EDIT BELOW THIS LINE ~~+None
  
-<hidden onHidden="Click to open form" onVisible="Click to hide form (useful for printing)"​ initialState="​visible"​ -noprint>​+===== Agenda Item 1 =====
  
-<​form>​+(Russ) Kyle will be here to talk over some repair ideas to make our stairs safer, and answer any questions about time, materials, costs. [He is a former co-oper from 21st Street who is also a welder.]
  
-Action pagemod _self addagenda+Kyle: The stairs by the front door are at risk of breaking; the metal "​stringer"​ that holds the stairs in place is rotted out. He described two options for repairing it. He does not recommend heavy things being carried up and down those stairs.
  
-Thanks "​Agenda Item added"+Question: Can we prevent people getting scratched on the stairs?
  
-textbox "​Proposer"​ /​^[^<>​]+$/​+Kyle: He can weld metal over the broken and bent areas.
  
-textarea "​Proposal Text" /​^[^<>​]+$/​+Question: How can the top layer be reinforced with metal?
  
-static "Note$ must be escaped by preceding with a \Example: \$100"+KyleHe feels that would be more than is needed.
  
-number "La Reunion'​s Street Number"​ <7911 >7909+Question: Are there other stairs that need repair?
  
-hiddenautoinc "​itemnumber"​ "​=1"​+Kyle: Total of 14; there are 7 that need replacement right away at the front stair.
  
-submit "Add to Agenda"​+Question: Cost?
  
-</​form>​+Kyle: $150 per or $110 per stair if he repairs 5 or more.
  
-</​hidden>​+Question: Is it your judgment that the entry stairway needs to be dealt with first?
  
-~~ FORM END DO NOT EDIT ABOVE THIS LINE ~~+Kyle: Yes.
  
-~~ AGENDA ITEM TEMPLATE START DO NOT EDIT BELOW THIS LINE ~~+Question: What is the time frame?
  
 +Kyle: One section of stairs could be done in a weekend.
  
 +Question/​request:​ We should set up annual inspections.
  
-===== Agenda Item 1 =====+Questions: Would you recommend pre-fab concrete stairs or stair pans with concrete and steel reinforcement:​
  
-(Russ) To repair ​and replace certain rusty stairs. Kyle will be here to make a proposal. He has inspected our stairs and few several ​that should be repaired.+Kyle: Would recommend the pre-fab concrete stair, as the other method would eventually create the same problem we have now, and the cost would be higher for that?
  
 +Question: How are the railings?
  
 +Kyle: Hasn't inspected them.
  
 +Question: If we go ahead and contract repair for the SE staircase would the price be $110?
 +
 +Kyle: Yes
 +
 +Question: How much would the beam cost?
 +
 +Kyle: $110
 +
 +Question/​proposal/​point of information:​ Do we want to contract for 7 or all 14 stairs? If we contract for 14 it makes this a major maintenance item that we would request reimbursement from NASCO. Proposal: **Contract with Kyle to have the first 7 repaired along with placement of a beam;  then contact our Treasurer about the budget status before contracting for the other 7.**
 +
 +Question: How soon can we get this done, and how stable will it be?
 +
 +Kyle: There is a stringer against the wall, and he can't say how it looks on the other side. He can start the next weekend when it's not raining. He can bring everything he needs, and Don will pick up the pre-fab concrete steps.
 +
 +**Proposal passes.**
 ===== Agenda Item 2 ===== ===== Agenda Item 2 =====
  
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   * Update the Treasurer shortly after the 7th and 15th of the month on member’s overdue balance. Make sure the Treasurer is aware of any member that is falling behind on rent payments. Be aware of all payment plans, and alert the Treasurer if someone has fallen off their payment plan schedule.   * Update the Treasurer shortly after the 7th and 15th of the month on member’s overdue balance. Make sure the Treasurer is aware of any member that is falling behind on rent payments. Be aware of all payment plans, and alert the Treasurer if someone has fallen off their payment plan schedule.
   * Ensure that overdue member balances are sent to the Treasurer for the creation of a payment plan or, in extreme cases, eviction. Rent is due each month on the 1st, is late on the 8th, and is delinquent on the 16th. If a balance is over $100 by the 16th, send this person'​s balance to the Treasurer for action.   * Ensure that overdue member balances are sent to the Treasurer for the creation of a payment plan or, in extreme cases, eviction. Rent is due each month on the 1st, is late on the 8th, and is delinquent on the 16th. If a balance is over $100 by the 16th, send this person'​s balance to the Treasurer for action.
-  *  Enter all member late fees and labor fines into the accounts of members in the books, noting the date and purpose of the charge being entered.+  * Enter all member late fees and labor fines into the accounts of members in the books, noting the date and purpose of the charge being entered.
   * Communicate with the Labor Czar every month to ensure that labor fines are being assessed in a timely manner.   * Communicate with the Labor Czar every month to ensure that labor fines are being assessed in a timely manner.
   * Coordinate with the Treasurer to assist in depositing checks received into the appropriate bank account. Depositing checks is a responsibility shared by the Treasurer and Bookkeeper, and they should work together to make sure deposits occur in a timely manner.   * Coordinate with the Treasurer to assist in depositing checks received into the appropriate bank account. Depositing checks is a responsibility shared by the Treasurer and Bookkeeper, and they should work together to make sure deposits occur in a timely manner.
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   * Consult with external bookkeeper with reasonable requests regarding financial procedures.   * Consult with external bookkeeper with reasonable requests regarding financial procedures.
  
-<pagemod addagenda output_before>​+Questions: Is there a need to state that the Expense Bookkeeper (labor position, not an officer position) has to make reports? Answer: The other two officers will be able to see the information and the expenses will be incorporated into the Treasurer'​s report?
  
-===== Agenda Item @@itemnumber@@ =====+Concerns/​Friendly Amendments: The third part should not be non-officer position, because that person will have keys to our filing cabinet.
  
-(@@Proposer@@) @@Proposal Text@@+Answer: Because it has been hard to fill financial jobs, and for now Natalie is going to do the job and won't need to have keys to the filing cabinet.
  
-</​pagemod>​+Concern: Because the receipts have to be filed that person will need the keys
  
-~~ AGENDA ITEM TEMPLATE END DO NOT EDIT ABOVE THIS LINE ~~+Answer: Because the Income Bookkeeper can scan the maintenance and grounds receipts and the expense bookkeeper would not need to file them?
  
 +Friendly amendment: **Make Expense Bookkeeper an officer position instead of a Labor position. (Accepted by consenus.)**
 +
 +**Proposal as amended accepted by consensus.**
 ===== New business ===== ===== New business =====
 +
 +None
  
meetings/2017-05-28.1495731458.txt.gz · Last modified: 2017/06/28 18:05 (external edit)