Present: Joshua, Paul, Ashli, Corey, Rachel (ICAST), Donny, Russ, Richard
(Paul) Lower the member-in-bad-standing threshold for associates to owed. If an associate has done no labor in a monthly report, they will be dropped as an associate when no-shows go out.
Paul: I meant “for associates to $20 owed.” We've had a problem of people being associates for months, not doing labor, and not being dropped off the associate list.
Russ: In terms of dollars, are you lowering it?
Paul: Yes, from $100 to $20
Richard: Do you have any data showing there's a problem?
Paul: Right now I think there's a fuzzy problem showing who is and who isn't an associate, I want to solve a problem before it comes up. There is a rule that prevents associates from moving in if they owe hours, but that's all.
Richard: This seems like a solution in search of a problem.
Paul: I don't mind tabling this for now.
Corey: From a bookkeeping perspective, it doesn't make sense.
(Paul) Approve the co-op paying for any notary public affidavits or other payments that are necessary for proof-of-income forms.
Paul: This is required for people who don't have income to fill out and turn in the forms. I don't want people with zero income to have to pay a notary.
Rachel: ICAST can help with faxing.
Russ: Most banks have a notary on staff for free, residents of the co-op could use our bank.
Joshua: The signatory on the account would have to be present for that to work, and I'm not sure if Velocity has free notary services.]
Rachel: If the social worker isn't a notary, I can try to find someone who is to come to the Wednesday meeting. I'd want some assurance that the people who need a notary will be there.
(Paul) If a resident's Austin Energy release and income-verification forms are not completed by Friday, September 30th, that resident will owe an hour of make-up labor. If they complete the forms and prove their income by then they will receive an hour of labor credit. A resident will not owe labor if they have turned in their forms but we're just waiting on third-party information to be supplied.
Paul: I think I'm going to amend this, taking off the penalty and just adding another hour of labor credit for completing the form, 2 total hours.
Donny: How many of the completed forms do we have turned in?
Paul: About 16.
Concerns & Friendly Amendments
Paul: Instead of penalizing people for not completing it, just give people 2 labor hours for completing it.
Richard: I think that's less motivating.
Corey: I don't know if house labor can compel people to sign legal documents.
Donny: What may be needed more than a blanket policy is more volunteers going to help residents fill out the forms.
Rachel: Do people understand what the forms are for?
Paul: I think so, we've sent out emails but not everyone is always part of the co-op conversation.
Corey: At this point, I think people who haven't turned them in are forgetful, aren't going to sign, or don't understand.
Paul: I think it's mostly forgetful or don't understand. Nobody's refused to sign.
Rachel: Maybe we could give people credit for coming to the Wednesday meeting, 6pm, when somebody from Travis County is coming.
Richard: I can just agree to give people credit for this.
Ashli: Russ, last meeting's minutes said you were going to look into contractors for dander mitigation. Did you hear back?
Russ: I was told to hold off.
Donny: Ashli spoke to me, we want to go ahead.
Joshua: We should look into better air filters.