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meetings:2013-03-10 [2017/06/28 18:06] (current)
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 +====== March 10, 2013 ======
  
 +Expansion / Gault meeting\\ ​
 +
 +3/​10/​2013\\ ​
 +
 +Meeting at Thunderbird Coffee\\ ​
 +
 +Attendees: Ryan, Hannah, Greg E, Jessie, McAllen, Vaza, Nolan, Donny, Galin, Erin, Greg G\\ 
 +
 +Hannah: Ryan and I dropped by the 4-plex, checked it out, ran into someone named Luke.
 +
 +===== Hammer out the details for engagement with current residents and a specific timeline as our first agenda item, with a goal of deploying some outreach teams next week. =====
 +
 +(the letter is read)
 +
 +Ryan: should we have the first meeting date in there?
 +
 +Hannah: Should put the Google Voice maintenance number in there. ​ One other thing, minor wording: meetings have only the residents in attendance – that’s not really true.  Others can be there. ​ Also, only members vote.  So let’s go for “democratically decided at meeting”.\\ ​
 +
 +ACTION ITEM DONNY: Make those 2 changes.\\ ​
 +
 +Jessie: Can we pick that date, for the introduction meeting?
 +
 +Hannah: 5 minutes of thought goes a long way, more goes longer, for public speaking. ​ What about the 24th?​\\ ​
 +
 +Nolan: What about a weeknight?
 +
 +Hannah: Prefer a Sunday.
 +
 +Mike: I can’t make the 24th. Neither can McAllen.\\ ​
 +
 +Donny: I will move to put the date in the letter for the 31st.
 +
 +Hannah: What about a potluck? ​ Substantial food supplied by us, just to be safe.\\ ​
 +
 +Jessie: Can we get some potential numbers?​\\ ​
 +
 +Hannah: If 3 people or less, show up, don’t be surprised. People are busy.\\ ​
 +
 +Mike: We can always have another meeting in the future.\\ ​
 +
 +Hannah: If we get really low turnout, we could send personal notes. ​ If the group format doesn’t work, we could continue that.
 +
 +Hannah: Want to put the letters on people’s doors this week.  Want to find out who can do that!
 +
 +McAllen: Possibly be interested. ​ I could start moving my stuff in to my unit and do that as well.  \\ 
 +
 +Donny: ​ I can do that too.
 +
 +Hannah: We should be knocking on doors rather than just putting flyers on them.
 +
 +McAllen: Donny, can we do that Monday? ​ 3:30 pm?
 +
 +Hannah: I would like to be there, as membership coordinator.\\ ​
 +
 +Mike: We should allow people to move out early if they want.\\ ​
 +
 +Hannah: We took that out.
 +
 +Greg: Something that came up, maybe unrelated: we may have a high percentage of folks already in there, worried about too much high income and the 501c3.
 +
 +Donny: Shouldn’t be a problem right now.
 +
 +Hannah: Working out schedule with McAllen. ​ I’ll talk to people tonight. ​ Maybe Ryan can help.
 +
 +Plan: Greg and McAllen at 6 on Monday. ​ Hannah and Ryan Tuesday morning to clean up the ones McAllen and Greg didn’t hit.
 +
 +===== Rent for people moving in. =====
 +Hannah: In email, Daniel said it would be $660 per apartment, plus $120 or so for utilities, on top of that.  So that’s $780 without food.  So that’s what we’re looking at.  Utilities being covered: water, trash, gas, etc.\\ ​
 +
 +Molly: Internet?
 +
 +Greg: Soon, maybe a T1 split, but not initially.
 +
 +Hannah: Deposit of 1st month’s rent.\\ ​
 +
 +McAllen: I thought it was a $500 deposit. ​ And there’s the $50 membership fee.  Is that for NASCO? Do I have to pay that?
 +
 +Hannah: Only if you didn’t live at a NASCO property before. ​ Everybody who’s not living at Sasona would have to pay that.\\ ​
 +
 +Nolan: What about me?
 +
 +Hannah: If you paid it before 2009 or so, you’d have to pay the $50 again.
 +
 +Hannah: Your deposit will be $350 in a room, or $700 in a unit.
 +
 +Greg G: Is there a fund for security deposits from existing residents:
 +
 +Donny: Yes – Daniel said we got that transferred to us.
 +
 +Hannah: We’re working with $660 as the per unit lease payment to NASCO properties. ​ That will be about $780 for the whole unit.  The current units pay individual electric.
 +
 +Mike: The current tenants won’t pay more, right?​\\ ​
 +
 +McAllen: The $125 really only covers hot water and trash?​\\ ​
 +
 +Hannah: If you live in a house, you’re under the city.  The apartment is paying for a service.\\ ​
 +
 +Jessie: We can begin to institute programs that reduce that waste as time goes on.
 +
 +Greg E: That $120 is part of the rent.  Yes?  So what is the per room charge?​\\ ​
 +
 +Hannah: We should round up to $400 for a deposit.\\ ​
 +
 +Molly: Pet deposit? ​ How much?  Low deposit would be better.
 +
 +Hannah: Beyond our personal needs, if somebody messed up an apartment, what would we need to make that up.\\ 
 +
 +Greg: The $400 is really a deterrent, you can still pursue them in court if they trash an apartment.
 +
 +Molly: One is expected to pay for any damage.
 +
 +Greg G: Considering Sasona’s lackluster enforcement of security deposits, we should consider that.\\ ​
 +
 +Hannah: A $400 deposit seems reasonable.
 +
 +Molly: It doesn’t work that way at Sasona.\\ ​
 +
 +Hannah: It used to be $350 (or $250). ​ To clarify: we’re looking at $800 rent ($400 per room), a $400 deposit per room, or $800 per unit deposit. ​ Pet deposit: $50?
 +
 +Hannah: The rent does NOT include electricity,​ but everything else.  Heads up: we’ll need to raise that to include food at some point.
 +
 +Jessie: The food thing needs to be worked based on our Section 8 learning.
 +
 +Hannah: NASCO’s expected payment might be $780 for all the units. ​ We might be more like $850 and $425 depending on how the numbers come out from Daniel. ​ $425 would be the highest we would get charged per room.  $400 would be a bottom end number. ​ Cheapest is not necessarily best.
 +
 +Hannah: We might want to do a 3 month lease under these conditions, just to be safe and allow wiggle room later. A don’t forget the $50 NASCO membership fee.
 +
 +Jessie: I’d like to know if I have to pay the NASCO membership fee again.
 +
 +Hannah: College Houses and ICC are NASCO Institute members, not NASCO property members.
 +
 +===== Maintenance projects we need to work on after moving in. =====
 +Hannah: Ryan’s parents have a couch we could put in there. ​ (Some support in the group).
 +
 +Greg E: I think it’d be useful to talk about priorities for maintenance projects. ​ There’s going to be more things that we want to do in terms of maintenance and capital improvements. ​ I would put safety, security, structural integrity, then energy improvements. ​ Guidelines to prioritize.
 +
 +Nolan: Could Sarah and I go by on Friday so we can see how it is accessibility-wise? ​ I’d like accessibility to be a consideration – ramp, door needs to be widened, etc.  SO we could get an idea of it.\\ 
 +
 +Greg E: I will be there.\\ ​
 +
 +Molly: Proposal about wireless: we can pool our money and put in in the common area.\\ ​
 +
 +Greg E: I like that.\\ ​
 +
 +McAllen: Would that connection only be available in the common room?
 +
 +Molly: If we wanted to avoid switching over to a universal thing later on?\\ 
 +
 +Greg E: I would make my WiFi available for general use.
 +
 +Mike: Are the apartments close or scattered? ​ Scattered (Hannah).\\ ​
 +
 +Hannah: Look into a group plan?  Anyone?
 +
 +Gatlin: I can’t always work when there are people around. ​ I work from home.  If the Wifi is only available in the commons, that wouldn’t work.  I’ll look into it.
 +
 +Greg G: What’s our current internet bill?
 +
 +Gatlin: $150 maybe. Confirmed – TW business class.
 +
 +Greg G: $150 sounds reasonable to me.  I would think that could be made available to everyone, who’s already there.
 +
 +Greg E: It’s a tricky thing. ​ You need sufficient Wireless Access Points – you need to protect them, there’s setup involved. ​ Big Wifi routers are costly.
 +
 +Molly: Do people have wireless network contracts? ​ This would be a good way to create a common space. ​ People could donate to the wireless for that set of rooms.
 +
 +Greg E: Initially it’ll be haphazard. ​ We can do it later – it takes infrastructure.
 +
 +Greg G: The units that already have contracts can be left out of that.\\ ​
 +
 +Erin: Us vs. them: If we frame it as a new service that you can opt in or out of, it can be framed that way.
 +
 +Hannah: Per our contract for people moving in, it’s worth considering a wireless buy-in. ​ Someone will do the homework and send me the information. ​
 +
 +===== What contract are we signing to move in? =====
 +Hannah: Sign contracts before we get keys. I sent out suggested contract modification designed more towards the end goal, but it may work for the first wave.  It’s pretty straightforward,​ will add it to the wiki.  Legal cover our butts stuff. ​ Labor IS covered in it – on purpose. ​ You are obligated to no more than 6 hours of labor. ​ I don’t think we’ll go near that.  Lots of work to be done though. ​ I’ll send out another draft of that.  Before you move in, we’ll sign it.  Maintenance card to use for making key copies.\\ ​
 +
 +McAllen: ​ We can require section 8 members to do labor, at least new ones that move in.
 +
 +Hannah: Yes, as I understand it.
 +
 +Donny: What units to we have, and who gets which unit?
 +
 +Hannah: Field trip!  4 out of the 5 are on the ground floor. ​ 101 (4plex), 103, 104, 106, 111, 201.\\ ​
 +
 +Gatlin: I want 201, and sign a contract before I leave for Santa Cruz today.
 +
 +Jessie: Since I stepped aside for gender equality, I’d like to be able to be on the list.\\ ​
 +
 +Hannah: I think you deserve to be on the list of the next set of units. ​ Victor has signed for summer and fall, but he might be able to get out easier. ​ If it makes a difference between that and someone else, we can consider that.  I will consider Jessie a priority, but I want every move-in-able unit that opens up, we will have a conversation. ​ We will try to arrange things as best works the group.
 +
 +McAllen: I plan on moving in in April. ​ Bummer on the timing for me, I needed to find a new roommate quick. ​ Vasa is looking for a room.  Maybe? ​ If I can’t find a roomie by April 1, I will have to postpone until May.  Maybe someone can move up then to April.
 +
 +Hannah: We needs contracts signed on every room by April 1st.\\ ​
 +
 +Greg E: Megan can move in soon.  201 for me and Gatlin.
 +
 +Molly: Would the coop be interested in a donated treadmill?​\\ ​
 +
 +Hannah: Interested but let’s wait.  Contracts need to be signed ASAP, but no rent til April 1st, but I may require a deposit to sign the contract.
 +
 +Gatlin: Can I use my Sasona depost?
 +
 +Hannah: Yes.  Now, is this a CHEA decision or a House decision?
 +
 +Gatlin: It’s a CHEA decision – it’s their deposit. ​ Let’s look at the Wiki and see.
 +
 +Erin: Does the pet deposit cover multiple pets.
 +
 +Hannah: Deposit is PER PET.
 +
 +Greg E: We’re going to be using the keys AS IS – we could re-key the doors. ​ Does College Houses have a re-keying unit?  I’m more concerned about my own security.\\ ​
 +
 +Jessie: Is it possible that we could just swap locks around on the units we’ve got?
 +
 +Gatlin: When you move out of Sasona, you get your money back.  I’ll look into a CHEA decision on that.
 +
 +Hannah: The Board might have to decide that.
 +
 +Gatlin: I’ll be available via Skype if needed for the CHEA board. ​ “CHEA may use the deposit for any and all purposes” from the Wiki.  Maybe we need to stick with $500 for the CHEA level.
 +
 +Hannah: Maybe the Board can approve the CHEA contract. ​ We’ll have a Board meeting and approve the Gault contract.\\ ​
 +
 +McAllen: I’m unclear about how many months in advance we have dibs on the rooms, and I’d like a copy of the timeline when units open up.  Whoever has that info can get it to me?\\ 
 +
 +Hannah: I’ve got it.  Maybe I could remove the Section 8 info from it before I disseminate it.  2 leases at the end of April, 2 at the end of May, and 2 that are month to month. ​ But just because the leases end doesn’t mean the units will necessarily open up.
 +
 +Molly: Bridget wants to move to Sasona if possible.
 +
 +Greg G: There are a number of rooms, but they are spoken for.
 +
 +McAllen: What’s the answer to my question?
 +
 +Jessie: Once people who are tenants decide to stay there, and join the co-op, they have priority on staying in their units. ​
 +
 +Greg G: The current tenants, do they pay the membership fee?
 +
 +Hannah: No, unless they decide to stay on and join and renew with us.  Maybe in the next few weeks, I might make a flowchart of priority to go down.  We haven’t needed it yet, but we might need one soon.  My understanding was that the current tenants get priority.\\ ​
 +
 +McAllen: I don’t know if my friends want to join yet.  In the event the tenant decides to leave, then the room opens up.\\ 
 +
 +Jessie: If they decide to become members, and pay their $50, they could sign before their lease ends.
 +
 +Greg G: Do they bypass the membership requirements?​\\ ​
 +
 +Molly: Are thinking about doing hostelling / sardining it?  Is that something we want to do?
 +
 +Hannah: It’s at your discretion iof it’s at your uniut. ​ BUT NO MORE THAN 2 WEEKS or we get residency problems.\\ ​
 +
 +Mike: If someone is going to take a hosteller, do they have to sign a contract? ​ What about residency?
 +
 +Hannah: It would be an expectation that if they refuse to leave, we would call the cops.  After a month, they might have established residency.
 +
 +Mike: At ICC we had that problem with a hosteler, there was no paper signed and it was an issue.
 +
 +Hannah: I think that was a more than 30 days issue.
 +
 +Gatlin: Is that any guest, or just hostellers?​\\ ​
 +
 +Hannah: It’s anyone, and 30 days to allow for communication delays. ​ With the degree of how things slip through the cracks, we need a buffer zone.  2 weeks is plenty reasonable. ​
 +
 +Hannah: I need to do some more homework, so stay tuned. ​ For Greg and others moving in ASAP, I’ll try to have it done halfway through the week.
 +
 +Gatlin: Point of Info: I can’t find the motion in Sasona where that was set.  Or the bylaws. ​ So it’s not a CHEA level setting if it’s not there, so let’s just do it - $400 per deposit per room.\\ ​
 +
 +Greg G: The security deposit amount changed in May of June of 2009 – it jumped from $250 to $500, so it’s a Sasona thing, not a CHEA thing.
 +
 +===== Name that Co-op =====
 +Molly: La Reunion after the utopian community swallowed up by Dallas.
 +
 +Donny: ​ Brightwater and Fireside.
 +
 +Hannah: Ampersand : modernity, inclusivity. ​ Also Bread and Roses. ​ Union song.
 +
 +Mike: Rivendell from the Hobbit. ​ Elves, wise, and the Berkely student coops have Lothlorien.
 +
 +Molly: Tatlin’s Tower. ​ Crushed by Stalin.
 +
 +Hannah: Phoenix House is a rehab program. ​ Procedural suggestion: we go down the list and vote as many times as you like.
 +
 +Leslie: Phoenix – rising from the ashes of burned down co-ops.
 +
 +Greg G: Waterloo .  Stephen F. Austin was a real estate developer.\\ ​
 +
 +Gatlin: Cognac and Victor.
 +
 +Molly: Reunion also.
 +
 +Jessie: “La Reunion” is the winner. ​ We Did It!
 +
 +Erin: Can I join?
 +
 +Gatlin: We need 2 meetings. ​ Per Open Membership policy previously adopted.
 +
 +Erin: Thanks for letting me stay.
 +
 +Meeting adjourned for checkin and policy visit.
 +
 +www.lareunioncoop.org
meetings/2013-03-10.txt · Last modified: 2017/06/28 18:06 (external edit)