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meetings:2012-11-09

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meetings:2012-11-09 [2017/06/28 18:06] (current)
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 + ​====== November 9, 2012 ======
  
 +===== 1. Proposal to use a lax version of Robert'​s Rules to run meetings. Specifics are even *further* below. Almost what we do at Sasona. =====
 +
 +==== Motion ====
 +
 +Motion (Gatlin/​Donny) to adopt the rules at the bottom of this email as the standing rules, except using hand motions of "​C,"​ "​I,"​ and a triangle point in lieu of "point of clarification,"​ "point of inquiry,"​ and "​parliamentary concern." ​
 +
 +**Everyone agreed!**
 + 
 +===== 2. Proposal to make meeting quorum 1/3 of the voting membership + 1. =====
 +
 +==== Motion 1 ====
 +
 +Motion (Gatlin/​Donny) to pass this proposal. Donny notes that with this strategy we want to make sure we make sure to accept people who will really make a commitment. Ruth agrees that there should be some commitment to the community. ​
 +
 +Donny floats the idea of attendance requirements to stay on the committee. Ruth points out some people aren't meeting people. After discussion, we altered the motion:
 +
 +==== Motion 2 ====
 +
 +Motion (Gatlin/​Trip) to require 3 members present to have a meeting, two of whom are CHEA Board members. ​
 +
 +**Everyone is "cool with that."​**
 + 
 +===== 3. Proposal to require a supermajority for all decisions except new members; new member votes require a simple majority. =====
 +
 +Gatlin reasons that consensus is difficult. Trip says consensus is admirable but getting a consensus meeting to work is probably harder than starting a new house; the former should perhaps not be used to foster the latter.
 +
 +Trip proposes a statement of intent at the beginning of each meeting. Donny and Gatlin support this idea. Trip also suggests requiring a NASCO membership. Ruth clarifies NASCO is not NASCO Properties, much to the confusion of the NASCO members in the room.
 +
 +Gatlin points out that maybe the larger group should discuss this, but that it - or a similar minor sacrifice - is a good idea. Ruth contends that money might be scarce but there are other ways to let a member prove their commitment. Group agreement to table this thought until a meeting with more people.
 +
 +Trip stresses the importance of finding the potential membership issues early on. We should think of a way to make sure the people who benefit are the people who are making decisions.
 +
 +Gatlin jerks us back to the discussion. Let supermajority mean "for every opponent of a motion, there are two proponents (who are not abstaining),"​
 +
 +==== Motion ====
 +
 +Motion (Gatlin/​Donny) to pass item 3, with the intention that we will scrutinize membership policies again soon.
 +
 +**Passes by consensus.**
 +
 +===== 4. Proposal to elect a meeting chair at the next meeting. Term to be either 3 months pending a more palatable idea. Responsibility:​ enforce Robert'​s Rules, appoint a minutes taker, make sure the minutes are made publicly available to all committee members, and manage a stack if necessary. ​ =====
 +
 +Trip wants to balance between terms so long that nobody ever gets a chance, and so short that they will become annoying. Additionally,​ he suggests that the chair lead a group approval of the prior meeting'​s minutes as an understood first agenda item at each meeting. This is a good way to ensure that the minutes are taken, properly archived, and correct.
 +
 +==== Motion ====
 +
 +Motion (Gatlin/​Donny) to elect a meeting chair at the next meeting. Term is 12 weeks. Responsibility:​ to facilitate discussions by enforcing standing rules, appoint a minutes taker at each meeting, make sure the minutes are made publicly available to all committee members, lead a group approval of the prior meeting'​s minutes as an understood first agenda item at each meeting, and manage a stack if necessary; there is an understanding that this is a bootstrapping measure in need of review. ​
 +
 +**Everyone is cool again!**
 +
 +Ruth requests to be accepted as a member. **The committee accepts unanimously.**
 +
 +Chris requests to be accepted as a member. **The committee accepts unanimously.**
 +
 +The committee adjourns.
meetings/2012-11-09.txt ยท Last modified: 2017/06/28 18:06 (external edit)