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documents:officers [2018/06/07 17:27 UTC]
rsimoes 		documents:officers [2020/02/10 18:51 UTC]
ryannill
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 ====== Officer Descriptions ====== ====== Officer Descriptions ======
  
-===== Steward (2 hours) =====+===== Steward (3 hours) =====
  
   * Monitor central responsibilities of house officers and reporting delinquencies first to the officer, then to the house if necessary.   * Monitor central responsibilities of house officers and reporting delinquencies first to the officer, then to the house if necessary.
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 <sub>[[:meetings:2013-08-25|[HM 8-25-13]]]</sub> <sub>[[:meetings:2013-12-01#travis_proposal_to_standardize_6-month_officer_terms_to_january-june_and_july-december|[HM 12-1-13]]]</sub> <sub>[[:meetings:2015-03-08#agenda_item_1|[HM 3-8-15]]]</sub> <sub>[[:meetings:2015-12-06#agenda_item_5|[HM 12-6-15]]]</sub> <sub>[[:meetings:2015-12-13#agenda_item_31|[HM 12-13-15]]]</sub> <sub>[[:meetings:2016-02-07#agenda_item_3|[HM 2-7-16]]]</sub> <sub>[[:meetings:2013-08-25|[HM 8-25-13]]]</sub> <sub>[[:meetings:2013-12-01#travis_proposal_to_standardize_6-month_officer_terms_to_january-june_and_july-december|[HM 12-1-13]]]</sub> <sub>[[:meetings:2015-03-08#agenda_item_1|[HM 3-8-15]]]</sub> <sub>[[:meetings:2015-12-06#agenda_item_5|[HM 12-6-15]]]</sub> <sub>[[:meetings:2015-12-13#agenda_item_31|[HM 12-13-15]]]</sub> <sub>[[:meetings:2016-02-07#agenda_item_3|[HM 2-7-16]]]</sub>
  
-===== Membership Coordinator (3 hours) =====+===== Membership Coordinator (4 hours) =====
  
   * Keep the cooperative as close to full occupancy as humanly possible.   * Keep the cooperative as close to full occupancy as humanly possible.
   * Advertise! Post and update our ads on Craigslist. Regularly reach out in other ways to ensure a diverse membership: this can include flyers, Facebook posts, events, contact social services that work with affordable housing etc. It’s always a good thing for more people to know about us.   * Advertise! Post and update our ads on Craigslist. Regularly reach out in other ways to ensure a diverse membership: this can include flyers, Facebook posts, events, contact social services that work with affordable housing etc. It’s always a good thing for more people to know about us.
   * Answer emails/questions from prospective members and give them tours when you’re around. Answer e-mails to the “info” address in a timely manner. Learn to recognize scam emails (bad grammar/punctuation, usually from a foreign country, says “advert,” claims to be a model or working for some altruistic cause, attaches a picture of a beautiful girl, weird email addresses, obviously didn’t read the ad, immediately starts asking about how much rent and deposit to pay, etc). Don’t be a sucker. If you aren’t sure if an email is a scam, send it to the house for advice.   * Answer emails/questions from prospective members and give them tours when you’re around. Answer e-mails to the “info” address in a timely manner. Learn to recognize scam emails (bad grammar/punctuation, usually from a foreign country, says “advert,” claims to be a model or working for some altruistic cause, attaches a picture of a beautiful girl, weird email addresses, obviously didn’t read the ad, immediately starts asking about how much rent and deposit to pay, etc). Don’t be a sucker. If you aren’t sure if an email is a scam, send it to the house for advice.
-  * Keep the information sent to prospective members updated and thorough.+  * Keep the information sent to prospective members updated, public to current members, and thorough.
   * Serve as primary liaison with the Housing Authority of the City of Austin. Answer their correspondence promptly. Handle the renewal process for tenants' receiving HCV (Section 8) vouchers. If communication from HACA concerns other coordinators’ areas of oversight promptly inform them and the committees working with them.   * Serve as primary liaison with the Housing Authority of the City of Austin. Answer their correspondence promptly. Handle the renewal process for tenants' receiving HCV (Section 8) vouchers. If communication from HACA concerns other coordinators’ areas of oversight promptly inform them and the committees working with them.
   * Keep the originals of all signed contracts. Under no circumstance should the Membership Coordinator let a member borrow the original contract if there are no copies on-hand, or the final copy if for some reason the original is not on-hand.   * Keep the originals of all signed contracts. Under no circumstance should the Membership Coordinator let a member borrow the original contract if there are no copies on-hand, or the final copy if for some reason the original is not on-hand.
   * Keep the Member Roster updated on the wiki. Be aware of whose contract is ending soon, and make sure they renew their contract. If, 6 weeks before their contract ends, they will not guarantee that they will renew their contract, start advertising that their room will open up soon. They can renew their contract at any time then, but if someone signs a contract for the room before they do, then they must either move out or, if other rooms are available, switch rooms. If their contract is not renewed a month before the end of the contract period, then advertise their room and let someone else sign for their room (after first giving them a chance).   * Keep the Member Roster updated on the wiki. Be aware of whose contract is ending soon, and make sure they renew their contract. If, 6 weeks before their contract ends, they will not guarantee that they will renew their contract, start advertising that their room will open up soon. They can renew their contract at any time then, but if someone signs a contract for the room before they do, then they must either move out or, if other rooms are available, switch rooms. If their contract is not renewed a month before the end of the contract period, then advertise their room and let someone else sign for their room (after first giving them a chance).
-  * Jack’s Law: Make sure that new members pay their deposit, membership fee, and any pet deposit needed when they sign their contract. If they do not pay their deposit, then they cannot sign a contract. DO NOT let people move in if they haven’t paid these.+  * Jack’s Law: Make sure that new members pay their sign an Income Disclosure Affidavit, deposit, membership fee, and any pet deposit needed when they sign their contract. If they do not pay their fees and the income disclosure, then they cannot sign a contract. DO NOT let people move in if they haven’t paid and signed these. Once the contract has been signed to send copies of the income discloser and the final page of the contract to the chea operations manager, La Reunion treasurer, and La Reunion bookkeeper. [[:https:::www.lareunioncoop.org:meetings:2020-01-05#agenda_item_4|:https:::www.lareunioncoop.org:meetings:2020-01-05#agenda_item_4]]
   * Keep track of who attended two meetings and when. Keep the waiting list updated. After a prospective member has been accepted, make sure they are added to the email list for when a room opens up. Keep track of what prospective members have pets, pet allergies, and if their preference is for a room or a whole unit.   * Keep track of who attended two meetings and when. Keep the waiting list updated. After a prospective member has been accepted, make sure they are added to the email list for when a room opens up. Keep track of what prospective members have pets, pet allergies, and if their preference is for a room or a whole unit.
   * If several people are interested in the same room or unit, decide who gets it. Be very familiar with the Member Acceptance Policy, and follow it faithfully. Update the Member Acceptance Policy, with the house’s help, if you encounter situations that the policy does not adequately handle.   * If several people are interested in the same room or unit, decide who gets it. Be very familiar with the Member Acceptance Policy, and follow it faithfully. Update the Member Acceptance Policy, with the house’s help, if you encounter situations that the policy does not adequately handle.
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 <sub>[[:meetings:2015-12-06#agenda_item_5|[HM 12-6-15]]]</sub> <sub>[[:meetings:2015-12-06#agenda_item_5|[HM 12-6-15]]]</sub>
  
-===== Labor Czar (3 hours) =====+===== Labor Czar (4 hours) =====
  
   * Plan and post the labor schedule for each week. Maintain running no-show sheet with who was indicted, what for, the plaintiff, and action taken to resolve the situation.   * Plan and post the labor schedule for each week. Maintain running no-show sheet with who was indicted, what for, the plaintiff, and action taken to resolve the situation.
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 Passed [[:meetings:2017-05-28|May 28, 2017]] Passed [[:meetings:2017-05-28|May 28, 2017]]
  
-===== Bookkeeper (Expenses) (2 Hours) =====+===== Bookkeeper (Expenses) (3 Hours) =====
  
   * Collect all Expense receipts and enter them into quickbooks and file them into filing cabinets located in the commons.   * Collect all Expense receipts and enter them into quickbooks and file them into filing cabinets located in the commons.
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   * The Maintenance Coordinator is the cooperative's designated representative for handling repairs. Written requests are only accepted via email to maintenance@lareunioncoop.org or the maintenance box.   * The Maintenance Coordinator is the cooperative's designated representative for handling repairs. Written requests are only accepted via email to maintenance@lareunioncoop.org or the maintenance box.
   * If a non-urgent maintenance issue involving health, safety, or structural integrity is not addressed by maintenance crew members within 7 days of the time it is reported, the Maintenance Coordinator is authorized to hire a contractor to complete the work. Urgent maintenance issues must be addressed immediately.   * If a non-urgent maintenance issue involving health, safety, or structural integrity is not addressed by maintenance crew members within 7 days of the time it is reported, the Maintenance Coordinator is authorized to hire a contractor to complete the work. Urgent maintenance issues must be addressed immediately.
 +  * Note: members of the Maintenance Team must have been resident members of the house for at least 6 months (passed 10/29/17.)
  
 Passed [[:meetings:2017-11-12|November 12, 2017]] Passed [[:meetings:2013-08-25|August 25, 2013]] Passed [[:meetings:2017-11-12|November 12, 2017]] Passed [[:meetings:2013-08-25|August 25, 2013]]
documents/officers.txt · Last modified: 2024/03/14 22:04 UTC by russrodnick

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