documents:officers
Differences
This shows you the differences between two versions of the page.
| Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
|
documents:officers [2021/09/05 23:29 UTC] lee [CHEA Board Representative (2 positions) (4 hours)] |
documents:officers [2021/09/06 00:19 UTC] lee [Food Buyer (3 hours)] |
||
|---|---|---|---|
| Line 83: | Line 83: | ||
| < | < | ||
| + | |||
| + | <font 16px/ | ||
| + | |||
| + | * Take a leading role in helping the House create an annual budget. Seek and encourage input from the membership. Create at least three options to propose to the House, by changing the amounts of the food budget, reserve fund, rent, or other variables as needed to provide some options to choose from. The budget should be based on comparisons of actual income and spending compared to the previous budget, and on the coop's income relative to the price of comparable housing. | ||
| + | * Ensure the House follows that budget by keeping records of what spending occurs in what budget categories, and comparing the actual spending with the budgeted amounts. | ||
| + | * Keep track of deposits, credits, money owed to us, and money we owe. | ||
| + | * Calculate vacancy cost at the end of every month and deduct it from the rent payment to CHEA | ||
| + | * Calculate reimbursable maintenance expenses at the end of every month, send a reimbursement bill to NASCO Properties, and deduct the total from the rent payment to CHEA | ||
| + | * Pay all our rent and bills in full and on time. | ||
| + | * Maintain an efficient and convenient bank account for the House. | ||
| + | * Ensure that the account is as resistant to embezzlement as possible. | ||
| + | * Answer financial questions from the membership. Encourage input from the membership. | ||
| + | * When handing out checks, ensure that the person responsible for the check is named in the memo slot for accountability. Any checks that are lost or stolen can therefore be the responsibility of the person to whom the check was issued, so make sure that the carriers of checks are aware of this and take care of the checks they are issued. | ||
| + | * Ensure the House follows any of its relevant spending policies. | ||
| + | * Share responsibility with Steward and Membership Coordinator on evicting members who are overdue on rent and will not or cannot get on a payment plan. | ||
| + | * Process bank feeds and reconcile accounts in CHEA’s books for all La Reunion bank accounts | ||
| + | * Ensure that the La Reunion financials, including all revenue and expenses in CHEA’s book classified to La Reunion, La Reunion A/R balances, and La Reunion Security/ | ||
| + | * Uphold the Open Books Policy. Upon request, show any current member the bookkeeping records, bank account statements, deposit slips, and any other financial information that is requested, including how money is spent and what members owe money, who is facing eviction, who is on a payment plan, etc. | ||
| + | * Send out monthly Profit and Loss and payment plan reports. | ||
| + | * Write deposit return checks to members who are moving out, after being informed of the amount by the Membership Coordinator. | ||
| + | * If a new Bookkeeper is elected during your term, help to train them. | ||
| + | * When stepping down from the position, train the new Treasurer. Do whatever needs to be done to assist in removing yourself as a signer on the bank account. If you are moving out, your deposit will not be returned until you have removed yourself as a signer. | ||
| + | * You are not allowed to be Bookkeeper while you are Treasurer or vice versa. | ||
| + | * Consult with the internal knowledge resources (other financial officers, CHEA staff members) before asking questions of our external bookkeepers. If external bookkeepers are consulted, include dates and amounts charged in monthly reports. | ||
| + | |||
| + | Passed [[: | ||
documents/officers.txt · Last modified: 2024/03/14 22:04 UTC by russrodnick
Page Tools
Except where otherwise noted, content on this wiki is licensed under the following license: CC Attribution-Noncommercial-Share Alike 4.0 International
