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 ====== House Manual ======
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-===== Officer Positions =====
-Officers are elected labor positions used to oversee and/or manage different aspects of the coop. A list of the current officer positions and what is expected of each can be found [[:documents:officers|here]].
-==== Terms and Elections ====
-Officers typically run for 6 month terms at a time. Elections take place in December & June, with new officers taking office in January & July respectively. Vacation of seats mid-term will result in special elections to finish out the rest of the standard term. Elections will be organized by the current session's [[:documents:officers#steward|steward]] and [[:documents:officers#labor_czaritsaczar|labor czar(s)]] <sub>[[:meetings:2013-12-01#travis_proposal_to_standardize_6-month_officer_terms_to_january-june_and_july-december|[HM 12-1-13]]]</sub>.
-Board Representatives serve 1 year terms <sub>[[:meetings:2014-02-02#donny_propose_to_extend_current_board_rep_term_to_1_yearapplies_to_all_future_board_reps|[HM 2-2-14]]]</sub>.
-==== Reports ====
-Officers are expected to provide the house with a monthly report at [[:documents:manual#house_meetings|house meeting]] <sub>[[:meetings:2014-02-23#proposalmonthly_officer_reports_at_meetings_all_officers_must_give_a_verbal_report_or_submit_a_written_report_to_be_read_by_a_proxy_at_a_meeting_once_per_month_travis|[HM 2-23-14]]]</sub>.
-==== Officer Review Policy ====
-An Officer Review is a public review of an elected house officer's performance at a house meeting. An Officer Review can result in a vote to remove the Officer from their position. The house cannot end an officer's term prematurely by any means other than an Officer Review.
-Any three (3) members of the house may call an Officer Review of any officer by publicly posting the reasons for the review by Friday at noon before the meeting.
-The Officer being reviewed has a right to fully address all of the reasons for the review.
-The Officer does not have to be in attendance at the meeting to be removed from office. The Officer being reviewed may write a response, which will be presented at the meeting, if they are unable or unwilling to attend the meeting.
-After discussing all of the reasons for the review, the Chair will ask the Officer in question to leave the room while the meeting decides whether to call for a vote to remove them from office. While the Officer is out of the room, no new issues will be brought up. If any new issues are brought up, then the Officer will be called back into the room and given the chance to address those issues.
-The vote will take place while the Officer is out of the room.
-The vote will be a secret, written vote, tallied by the Meeting Chair and the Steward. The vote can be taken on paper ballots, prepared by the Meeting Chair.
-If 3/4 of the members present vote to remove the Officer from office, then that person will be removed from the position for the remainder of their term.
-In the case of an affirmative vote to remove an Officer from office, members present at the meeting can discuss and select someone to take over that officer's duties until a special election can be organized.
-<sub>[[:meetings:2015-03-01#agenda_item_2|[HM 3-1-15]]]</sub>
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-===== Misc. House Policy =====
-==== Access to security camera footage ====
-The security video captured by our cameras belongs to the house as a whole and not to any one individual or officer. The viewing of the security video can be requested by the house or by any member. The security officer is responsible for facilitating access to the video. To provide a safeguard against misuse of the video, two members (one of which may be the security officer) must be initially present for video to be reviewed or copied <sub>[[:meetings:2014-03-23#donny_proposed_security_video_policy|[HM 3-23-14]]]</sub>.
-==== Sleeping in the commons (Apt 106) ====
-Non-members and [[:documents:manual#associate_membership_program|Associate members]] that are not guests of the resident in 106, may not spend the night in common areas except under extenuating circumstances, such as sickness or inclement weather. <sub>[[:meetings:2014-02-16#propose_that_non-members_are_not_permitted_to_sleep_in_unit_106_without_approval_at_a_house_meeting_with_the_exception_of_guests_of_members_living_in_unit_106_mike|[HM 2-16-14]]][[:meetings:2013-05-19#hannah_vote_on_proposal_for_definition_of_and_policies_for_associate_membership|[HM 5-19-13]]]</sub>
-==== Smoking in the commons (Apt 106) ====
-Smoking of anything that can produce gas, including e-cigarettes is not permitted. Does not include personal rooms if the door is closed <sub>[[:meetings:2014-01-26#smoking_in_the_commons|[HM 1-26-14]]]</sub>.
-==== Quiet hours ====
-Members are expected to maintain a reasonable level of quietness during the defined hours. An acceptable guideline is that no member should be able to hear another member or their actions while inside their unit.
-Quiet hours are as follows
-    * Sunday: 11pm - 7am
-    * Monday: 11pm - 7am
-    * Tuesday: 11pm - 7am
-    * Wednesday: 11pm - 7am
-    * Thursday: 11pm - 7am
-    * Friday: 1am - 8am
-    * Saturday: 1am - 8am
-<sub>[[:meetings:2014-10-12#agenda_item_4|[HM 10-12-14]]]</sub>
-==== Yellow Card System ====
-Yellow Cards are to be used as an accountability system and record of behavior that is detrimental to the health of our community.
-A yellow card consists of a member writing a short, specific description of problematic behavior that they attribute to a specific member or members. One additional member needs to also sign the yellow card for it to be accepted. It should then be submitted to the Yellow Card envelope in the Commons.
-Examples of yellow card-able behavior include but are not limited to:
-    * leaving messes in Common areas
-    * taking unfair amounts of common resources
-    * damaging common property
-    * being excessively loud
-    * treating other members in a disrespectful, threatening, or abusive manner
-At least two members need to legibly sign off on a yellow card. Yellow cards can only be submitted after communicating concern to the member being yellow-carded and asking them to amend the behavior. This can be done through an intermediary if necessary. If doing so is not possible, the reason should be noted on the yellow card. Each separate instance of behavior is only eligible for one yellow card. Yellow cards carry a $10 fine as penalty, alternative arrangements can be worked out in a [[:documents:manual#house_meetings|house meeting]]. If a member believes they were given a yellow card unfairly they can appeal the yellow card at a house meeting.
-The [[:documents:officers#steward|Steward]] will check (or coordinate with another [[:documents:manual#officer_positions|coordinator]] to check) the envelope on a weekly basis. They will inform a member that they have been yellow-carded within a week of seeing the yellow card, along with the [[:documents:officers#treasurer|Treasurer]] and [[:documents:officers#labor_czaritsaczar|Labor Czar]]. They must report this or arrange to have it reported to the House via a meeting.
-Four yellow cards in a month, six in two months, or eight in six months triggers an automatic [[:documents:manual#member_review_policy|membership review]]. Three signatures are not required to go forward with the membership review <sub>[[:meetings:2014-10-12#agenda_item_5|[HM 10-12-14]]]</sub>.
-==== Food Labeling for Co-Op Dinners ====
-Dinner cooks only need to label their dishes using the following shorthand abbreviations. Any ingredients used in the dish that appear on the list of food allergens maintained by the [[:documents:officers#kitchen_coordinator|Kitchen Manager]] must also be specifically listed.
-    * M (Meat)
-    * VGT (Vegetarian)
-    * VGN (Vegan)
-    * GF (Gluten Free)
-    * DF (Dairy Free)
-<sub>[[:meetings:2015-02-15#agenda_item_1|[HM 2-15-15]]]</sub>
-==== Severe Food Allergens ====
-Foods listed on the severe food allergen list maintained by the [[:documents:officers#kitchen_coordinator|Kitchen Manager]] may not be stored, prepared, or served in the Commons unless it is cleared with the person who has the allergy beforehand.
-<sub>[[:meetings:2015-02-15#agenda_item_6|[HM 2-15-15]]]</sub>
-==== Changes to the wiki ====
-Any changes made to the wiki regarding the documentation of house policy must be ratified by the house at the beginning of house meeting after meet and greet <sub>[[:meetings:2015-03-15#agenda_item_2|[HM 3-15-15]]]</sub>.
-The [[:documents:labor#wiki_maintainer|Wiki Maintainer]] will be responsible for ensuring the wiki is updated with changes to house policy <sub>[[:meetings:2015-03-15#agenda_item_3|[HM 3-15-15]]]</sub>.

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