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documents:manual:membership [2020/03/06 16:04]
rsimoes [Membership Acceptance Policy]
documents:manual:membership [2020/07/19 18:52] (current)
rsimoes [Member Admission Priority Policy]
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 If 5 weeks before the room is scheduled to open no acceptable roommate can be found from the pool of accepted prospective members, the [[:documents:officers#membership_coordinator|Membership Coordinator]] will instead seek to fill the room with an applicant requesting an entire unit OR an alternate set of roommates <sub>[[:meetings:2013-08-18#hannah_member_admission_priority_policy|[HM 8-18-13]]]</sub>. If 5 weeks before the room is scheduled to open no acceptable roommate can be found from the pool of accepted prospective members, the [[:documents:officers#membership_coordinator|Membership Coordinator]] will instead seek to fill the room with an applicant requesting an entire unit OR an alternate set of roommates <sub>[[:meetings:2013-08-18#hannah_member_admission_priority_policy|[HM 8-18-13]]]</sub>.
 +
 +==== Contract Break Policy ====
 +
 +A contract break is a release of the member from their lease.
 +
 +Contract breaks should be requested at least 6 weeks in advance of the requested date of termination.
 +
 +A contract break can be granted by the [[:documents:officers#membership_coordinator|Membership Coordinator]], by a 75% affirmative vote at a [[:documents:manual#house_meetings|house meeting]], or as a last resort by the Board. A [[:documents:officers#membership_coordinator|Membership Coordinator’s]] decision to grant a contract break can be overturned by a simple 50% majority of a house vote. The [[:documents:officers#membership_coordinator|Membership Coordinator]] must inform the house via e-mail that they plan to grant a member a contract break within three days of deciding this with a member.
 +
 +Members who move out before the end of their contract are contractually liable for the vacancy caused by their leaving early until the room is filled or the end of their contract period; whichever comes first. The [[:documents:officers#membership_coordinator|Membership Coordinator]] is expected to prioritize filling this room in order to minimize financial impact on the member breaking contract. If the room cannot be filled, however, the member breaking the contract will remain financially liable.
 +
 +The contract is not tied to a specific room or unit. Section 10 of the Contract gives CHEA the right to reassign members to different rooms at any time. Even if another member swaps to the room or unit of a member who moved out before their contract end date, the member who moved out early still owes money and is still under contract to pay for the vacancy caused by their termination.
 +
 +Money earned from temporary hostelers, who stay in the room of the member who moved out before the end of their contract, will be counted towards the money owed by that member, to pay off that member's balance. The house is under no obligation to find a hosteler for the room.
 +
 +Members who are granted a contract break will be charged a $100 contract break fee.
 +
 +The [[:documents:officers#membership_coordinator|Membership Coordinator]] is obligated to grant contract breaks that are due to draft by military, medical causes with note from a doctor (MD), or domestic violence <sub>[[:meetings:2013-08-04#hannah_approve_contract_break_policies|[HM 8-4-13]]]</sub>.
 +
 +==== Member Review Policy ====
 +
 +A membership review is a public review at a [[:documents:manual#house_meetings|house meeting]] of a member's actions or behavior. A membership review can result in a vote to evict a member from the house, can result in the house requesting a behavioral contract of the member, or in no action being taken at all.
 +
 +It is the expectation of the cooperative that members will first address conflict with each other through other courses such as dialogue or conflict mediation.
 +
 +Any three members of the house may call a membership review of any member. A membership review is called by writing it on the meeting agenda and publicly posting the reasons for the review by Friday at noon before the meeting. The Meeting Chair will ensure that the meeting discussion adheres to the publicly posted reasons for the review. The [[:documents:officers#steward|Steward]] will ensure that house policies regarding eviction meetings are followed if necessary and will inform the membership and the member being reviewed of all relevant policies .
 +
 +The member being reviewed has a right to address fully all of the reasons for the review .
 +
 +After discussing all of the reasons for the review, the Chair will ask the member being reviewed to leave the room while the meeting discusses whether to call for a vote to remove them from the house or ask for a behavioral contract, the nonfulfillment of which will result in removal (see below.) While the member is out of the room, no new issues should be brought up. If any new issues are brought up, then the member will be called back into the room and given the chance to address those issues.
 +
 +The Chair will first ask for a straw poll to determine which option the majority of members are interested in: eviction, behavioral contract, or no action. The action receiving a plurality of votes will be discussed first. A single member may call for a vote to initiate the action. An eviction requires an affirmative vote by 3/4 of the members present, except in the case of a member having broken a behavioral contract, in which case a simple majority is required. Other kinds of actions require a simple majority to pass.
 +
 +In the case of a vote for eviction, the vote will take place while the member is out of the room. The member being reviewed can come back into vote before leaving the room again.
 +
 +The vote will be a secret vote, tallied by the Meeting Chair and the [[:documents:officers#steward|Steward]]. The vote can be taken on paper ballots, prepared by the Meeting Chair.
 +
 +In the case of a behavioral contract, discussion of the terms can take place with and/or without the member being reviewed present. A behavioral contract may contain more than one required behavior. Each condition must be voted on separately and must be worded in terms of specific, observable behavior. If the meeting votes to allow the member continued membership under a behavioral contract, the [[:documents:officers#steward|Steward]] is in charge of drafting such a contract which should be brought for approval to the next house meeting.
 +
 +The member being reviewed does not have to be in attendance at the meeting to be evicted from the house or to have their membership revoked. The member being reviewed may write a response, which will be presented at the meeting, if they are unable/unwilling to attend the meeting.
 +
 +If the meeting votes to remove the member from the house, then the member's membership will be revoked and eviction proceedings will begin.
 +
 +If a member believes that the member under behavioral contract has violated this contract at any point during its duration, they can bring it to a [[:documents:manual#house_meetings|house meeting]] as such. There is no need to go through the membership review procedure again at this point. The membership will simply discuss and vote on whether the member breached their contract. An affirmative vote of a simple majority will result in eviction <sub>[[:meetings:2013-10-06#hannah_approve_membership_review_policy|[HM 10-6-13]]]</sub>.
 +
 +<sub>[[:meetings:2015-06-21#agenda_item_2|[HM 6-21-15]]]</sub> <sub>[[:meetings:2015-12-06#agenda_item_4|[HM 12-6-15]]]</sub>
 +
 +==== Associate Membership Program ====
 +
 +Associate members must go through the standard [[:documents:manual#membership_acceptance_policy|membership acceptance process]], and may be denied membership only for the [[:documents:manual#the_second_meeting|reasons outlined as acceptable]] for denial of prospective resident members. Unlike resident members, associate members may contract for membership on a month-to-month basis.
 +
 +Associate members may not spend the night in common areas except under extenuating circumstances, such as sickness or inclement weather. They may not store items in common areas without approval of the house. Otherwise, associate members have the rights of resident members except where outlined below <sub>[[:meetings:2013-05-19#hannah_vote_on_proposal_for_definition_of_and_policies_for_associate_membership_hannah_vote_on_proposal_for_definition_of_and_policies_for_associate_membership|[HM 5-19-13]]]</sub>.
 +
 +Associate members are obligated to do one hour of labor a week. These members have access to the courtyard, garden space, grounds, can run for [[:documents:officers|coordinator positions]], and are entitled to full participation at all meetings including a vote. <sub>[[:meetings:2015-08-02#agenda_item_4|[HM 8-2-15]]]</sub> <sub>[[:meetings:2016-01-10#agenda_item_2|[HM 1-10-16]]]</sub> <sub>[[:meetings:2016-01-24#agenda_item_2|[HM 1-24-16]]]</sub> <sub>[[:meetings:2013-05-19#hannah_vote_on_proposal_for_definition_of_and_policies_for_associate_membership|[HM 5-19-13]]][[:meetings:2014-03-23#nolanlower_associate_fees_in_lieu_of_food_program_changes|[HM 3-23-14]]]</sub>
 +
 +On the 21st of the month, Associates with an outstanding balance of over $100 shall have their Associate Membership Contract terminated <sub>[[:meetings:2015-08-02#agenda_item_3|[HM 8-2-15]]]</sub>.
 +
 +Associates are not obligated to participate in Labor Holiday. Any work done by an associate for Labor Holiday will be logged as surplus hours. <sub>[[:meetings:2017-11-26#agenda_item_1|[HM 11-26-17]]]</sub>.
 +
 +==== Visitors ====
 +
 +Guests of members who wish to stay on the property for longer than 14 days must obtain [[:documents:manual#house_meetings|house approval]] <sub>[[:meetings:2013-07-28#limit_duration_visitors_can_stay_without_house_approval_to_2_weeks_donny|[HM 7-28-13]]]</sub>. Guests are not allowed to stay for more than 14 days in any month. <sub>[[:meetings:2017-11-12|[HM 11-12-17]]]</sub>
 +
 +==== End of Contract ====
 +
 +If, 6 weeks before their contract ends, a member will not guarantee that they will renew their contract, the [[:documents:officers#membership_coordinator|Membership Coordinator]] will start advertising that the member's room will open up soon. The member can renew their contract at any time then, but if someone signs a contract for the room before they do, then they must either move out or, if other rooms are available, switch rooms. If the member's contract is not renewed a month before the end of the contract period, the [[:documents:officers#membership_coordinator|Membership Coordinator]] will advertise their room and let someone else sign for their room (after first giving them a chance) <sub>[[:meetings:2013-06-23#approve_membership_coordinator_labor_description|[HM 6-23-13]]].</sub>
 +
 +If at the end of a member's contract they have not re-signed a contract their membership will be revoked and a 30 day notice to vacate will be given <sub>[[:meetings:2015-03-08#agenda_item_5|[HM 3-8-15]]]</sub>.
 +
 +Membership coordinators shall not be permitted to sign their own lease as an agent of the House. For this instance, such duty shall be carried out by any current House officers or members of the CHEA Board, provided that they do not reside in the same unit as the Membership Coordinator <sub>[[:meetings:2015-09-27#agenda_item_7|[HM 9-27-15]]]</sub>.
 +
 +​Members that have started a payment plan within the last 2 months of their contract are only eligible for a 3 month renewal. If a member becomes delinquent on the payment plan they may not sign another contract or payment plan without house approval <sub>[[:meetings:2014-08-17#agenda_item_5|[HM 8-17-14]]]</sub>.
 +
 +Any member who leaves the co-op not in good standing cannot sign a new contract until they have returned to good standing <sub>[[:meetings:2015-08-02#agenda_item_3|[HM 8-2-15]]]</sub>.
 +
 +==== Reporting ====
 +
 +The [[:documents:officers#membership_coordinator|Membership Coordinator]] will notify the house by email via the house mailing list within 5 business days when membership is newly granted or revoked <sub>[[:meetings:2015-03-15#agenda_item_1|[HM 3-15-15]]].</sub>
  
  
documents/manual/membership.txt · Last modified: 2020/07/19 18:52 by rsimoes