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documents:manual:membership [2020/07/19 18:52 UTC] rsimoes [Member Admission Priority Policy] |
documents:manual:membership [2024/04/23 04:44 UTC] (current) paulwuersig [Security Deposit Return and Contract Break Policy] |
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===== Membership ===== | ===== Membership ===== | ||
- | ==== Member Admission Priority | + | ==== Membership Acceptance |
- | The ultimate goal and the bottom line is to make sure there are no gaps in occupancy. Our budget relies on having every room full all the time. | + | In order to be accepted as a potential member, prospective members must attend two [[: |
- | The person on the waiting list who was accepted | + | Prospective members must re-apply if they were accepted |
- | [[: | + | === The Second Meeting === |
- | The general order of the waitlist is as follows: | + | At the second meeting, all non-members will then be asked to leave the room, and the Meeting Chair will ask, “Does anyone have any compelling evidence |
- | - [[:documents: | + | Examples: |
- | - Current members residing at the coop in order of request to move. | + | |
- | - [[: | + | |
- | - General prospective members, in order of acceptance. | + | |
- | < | + | * non-payment of rent |
+ | * abusive behavior | ||
+ | * disrupting the right of quiet enjoyment | ||
+ | * instilling fear in others | ||
+ | * any other evictable behavior | ||
- | Unless otherwise excepted, the House may not sign a residential lease for a person to solely occupy a unit if such action would reduce the number of members residing at the House to a quantity fewer than 32. Exemptions shall be provided if a person requires a whole unit as a reasonable accommodation for disability, receives assistance via a partner organization, | + | Evidence includes personal testimony or any other reason one might have. If no one does, then " |
- | In the case that the person given priority for move-in is requesting an entire unit, the [[: | + | If someone does bring up compelling evidence of why " |
- | In the case that the person given priority for move-in is requesting | + | Members can state an objection to the evidence, if the evidence does not seem to be a valid reason that someone could be evicted from the house. If no one objects |
- | Considerations for prioritizing roommate applicants: | + | In a member acceptance vote, two people can block a member' |
- | * a) Does the primary accepted roommate have pet allergies that the secondary roommate' | + | If someone does object to the evidence presented by stating that it is not a valid reason that " |
- | * b) Does the primary | + | |
- | * c) Does the primary roommate have other reasonable objections to a proposed roommate? The [[:documents:officers#membership_coordinator|Membership Coordinator]] may determine if an objection is reasonable or not. | + | |
- | If 5 weeks before the room is scheduled to open no acceptable roommate can be found from the pool of accepted prospective members, the [[: | + | === Member Acceptance Flow Chart === |
- | ==== Contract Break Policy ==== | + | Here's an attempt to simplify the above policy in a flow chart: |
- | A contract break is a release of the member | + | - The Meeting Chair asks, “Does anyone have any compelling evidence of why " |
+ | - No one presents any compelling evidence. " | ||
+ | - Someone presents compelling evidence. Go to 2. | ||
+ | - The Meeting Chair will ask if anyone objects to the evidence which has been presented. | ||
+ | - No one objects to the evidence that has been presented. Go to 4. | ||
+ | - Someone objects to the evidence that has been presented. Go to 3. | ||
+ | - The meeting will vote on whether the evidence is valid. | ||
+ | - More than 50% vote that the evidence is valid. Go to 4. | ||
+ | - 50% or less vote that the evidence is valid. " | ||
+ | - A vote is taken on whether to accept Fred as a member. | ||
+ | - Less than two people vote to block " | ||
+ | - Two or more people vote to block " | ||
- | Contract breaks should be requested at least 6 weeks in advance of the requested date of termination. | + | < |
- | A contract break can be granted by the [[: | + | === Additional Meetings === |
- | Members who move out before | + | At any point in the process, a simple majority vote (more than 50%) can require additional membership meetings to further discuss |
- | The contract is not tied to a specific room or unit. Section 10 of the Contract gives CHEA the right to reassign members to different rooms at any time. Even if another member swaps to the room or unit of a member who moved out before their contract end date, the member who moved out early still owes money and is still under contract to pay for the vacancy caused by their termination. | + | === Referrals and assistance from a partner organization === |
- | Money earned from temporary hostelers, who stay in the room of the member who moved out before the end of their contract, will be counted towards the money owed by that member, to pay off that member' | + | Prospective members receiving assistance via a partner organization shall have the requirement to attend two meetings waived, provided that they instead take a tour of the coop as part of a site visit. |
- | Members who are granted | + | The [[: |
- | The [[: | + | <font 14px line-height: |
- | ==== Member Review Policy ==== | + | Site visits shall be conducted by the Membership Coordinator or a person delegated by either the Membership Coordinator or the House. The person conducting the site visit shall explain what the coop is, how it works, the penalties for failing to perform coop duties and follow the House rules, and that such penalties may include the non-renewal of their lease or eviction. |
- | A membership review is a public review at a [[: | + | After coming |
- | + | ||
- | It is the expectation of the cooperative that members | + | |
- | + | ||
- | Any three members of the house may call a membership review of any member. A membership | + | |
- | + | ||
- | The member being reviewed has a right to address fully all of the reasons for the review . | + | |
- | + | ||
- | After discussing all of the reasons for the review, the Chair will ask the member being reviewed to leave the room while the meeting discusses whether to call for a vote to remove them from the house or ask for a behavioral contract, the nonfulfillment of which will result in removal (see below.) While the member is out of the room, no new issues should be brought up. If any new issues are brought up, then the member will be called back into the room and given the chance to address those issues. | + | |
- | + | ||
- | The Chair will first ask for a straw poll to determine which option the majority of members are interested in: eviction, behavioral contract, or no action. The action receiving a plurality of votes will be discussed first. A single member may call for a vote to initiate the action. An eviction requires an affirmative vote by 3/4 of the members present, except in the case of a member having broken a behavioral contract, in which case a simple majority is required. Other kinds of actions require a simple majority to pass. | + | |
- | + | ||
- | In the case of a vote for eviction, the vote will take place while the member is out of the room. The member being reviewed can come back into vote before leaving the room again. | + | |
- | + | ||
- | The vote will be a secret vote, tallied by the Meeting Chair and the [[: | + | |
- | + | ||
- | In the case of a behavioral contract, discussion of the terms can take place with and/or without the member being reviewed present. A behavioral contract may contain more than one required behavior. Each condition must be voted on separately and must be worded in terms of specific, observable behavior. If the meeting | + | |
- | + | ||
- | The member | + | |
- | + | ||
- | If the meeting votes to remove the member from the house, then the member' | + | |
- | + | ||
- | If a member believes that the member under behavioral contract has violated | + | |
- | + | ||
- | < | + | |
- | + | ||
- | ==== Associate Membership Program ==== | + | |
- | + | ||
- | Associate members must go through the standard [[: | + | |
- | + | ||
- | Associate members may not spend the night in common areas except under extenuating circumstances, | + | |
- | + | ||
- | Associate members are obligated to do one hour of labor a week. These members have access to the courtyard, garden space, grounds, can run for [[: | + | |
- | + | ||
- | On the 21st of the month, Associates with an outstanding balance of over $100 shall have their Associate Membership Contract terminated < | + | |
- | + | ||
- | Associates are not obligated to participate in Labor Holiday. Any work done by an associate for Labor Holiday will be logged as surplus hours. < | + | |
- | + | ||
- | ==== Visitors ==== | + | |
- | + | ||
- | Guests of members who wish to stay on the property for longer than 14 days must obtain [[: | + | |
- | + | ||
- | ==== End of Contract ==== | + | |
- | + | ||
- | If, 6 weeks before their contract ends, a member will not guarantee that they will renew their contract, the [[: | + | |
- | + | ||
- | If at the end of a member' | + | |
- | + | ||
- | Membership coordinators shall not be permitted to sign their own lease as an agent of the House. For this instance, such duty shall be carried out by any current House officers or members of the CHEA Board, provided that they do not reside in the same unit as the Membership Coordinator < | + | |
- | + | ||
- | Members that have started a payment plan within the last 2 months of their contract are only eligible for a 3 month renewal. If a member becomes delinquent on the payment plan they may not sign another contract or payment plan without house approval < | + | |
- | + | ||
- | Any member who leaves the co-op not in good standing cannot sign a new contract until they have returned to good standing < | + | |
- | + | ||
- | ==== Reporting ==== | + | |
- | The [[: | + | Partner organization prospectives |
+ | < | ||
==== Member Admission Priority Policy ==== | ==== Member Admission Priority Policy ==== | ||
Line 115: | Line 72: | ||
The ultimate goal and the bottom line is to make sure there are no gaps in occupancy. Our budget relies on having every room full all the time. | The ultimate goal and the bottom line is to make sure there are no gaps in occupancy. Our budget relies on having every room full all the time. | ||
- | The person on the waiting list who was accepted earliest has priority for being offered the room/unit. However, among the accepted prospective members who respond, the person who can immediately move-in without a gap of unpaid for days, is able to immediately pay the full deposit and membership fees, and can pay rent on or before their date of move-in is the person given priority for actual move-in. Partner Organization prospectives, | + | The person on the waiting list who was accepted earliest has priority for being offered the room/unit. However, among the accepted prospective members who respond, the person who can immediately move-in without a gap of unpaid for days, is able to immediately pay the full deposit and membership fees, and can pay rent on or before their date of move-in is the person given priority for actual move-in. Partner Organization prospectives, |
- | [[: | + | [[: |
The general order of the waitlist is as follows: | The general order of the waitlist is as follows: | ||
Line 126: | Line 83: | ||
- General prospective members, in order of acceptance. | - General prospective members, in order of acceptance. | ||
- | <sub> | + | < |
- | Unless otherwise excepted, the House may not sign a residential lease for a person to solely occupy a unit if such action would reduce the number of members residing at the House to a quantity fewer than 32. Exemptions shall be provided if a person receives assistance via a partner organization, | + | Unless otherwise excepted, the House may not sign a residential lease for a person to solely occupy a unit if such action would reduce the number of members residing at the House to a quantity fewer than 32. Exemptions shall be provided if a person |
In the case that the person given priority for move-in is requesting an entire unit, the [[: | In the case that the person given priority for move-in is requesting an entire unit, the [[: | ||
Line 140: | Line 97: | ||
* c) Does the primary roommate have other reasonable objections to a proposed roommate? The [[: | * c) Does the primary roommate have other reasonable objections to a proposed roommate? The [[: | ||
- | If 5 weeks before the room is scheduled to open no acceptable roommate can be found from the pool of accepted prospective members, the [[: | + | If 5 weeks before the room is scheduled to open no acceptable roommate can be found from the pool of accepted prospective members, the [[: |
- | ==== Contract Break Policy ==== | + | ==== Security Deposit Return and Contract Break Policy ==== |
- | A contract break is a release | + | When a member moves out at the end of their lease, |
- | Contract | + | If a member |
- | A contract break can be granted by the [[: | + | The Membership Coordinator |
- | Members who move out before the end of their contract | + | If a member needs to break their contract, they need to inform |
- | The contract is not tied to a specific room or unit. Section 10 of the Contract gives CHEA the right to reassign members to different rooms at any time. Even if another member swaps to the room or unit of a member | + | Members |
- | Money earned from temporary hostelers, who stay in the room of the member | + | If a member |
- | Members who are granted | + | If a member breaking |
- | The [[: | + | This additional rent liability for failing |
- | ==== Member Review Policy ==== | + | This additional rent liability |
- | + | ||
- | A membership review is a public review at a [[: | + | |
- | + | ||
- | It is the expectation of the cooperative that members will first address conflict with each other through other courses such as dialogue or conflict mediation. | + | |
- | + | ||
- | Any three members of the house may call a membership review of any member. A membership review is called by writing it on the meeting agenda and publicly posting the reasons | + | |
- | + | ||
- | The member being reviewed has a right to address fully all of the reasons for the review . | + | |
- | + | ||
- | After discussing all of the reasons for the review, the Chair will ask the member being reviewed to leave the room while the meeting discusses whether to call for a vote to remove them from the house or ask for a behavioral contract, the nonfulfillment of which will result in removal (see below.) While the member is out of the room, no new issues should be brought up. If any new issues are brought up, then the member will be called back into the room and given the chance to address those issues. | + | |
- | + | ||
- | The Chair will first ask for a straw poll to determine which option the majority of members are interested in: eviction, behavioral contract, or no action. The action receiving a plurality of votes will be discussed first. A single member may call for a vote to initiate the action. An eviction requires an affirmative vote by 3/4 of the members present, except in the case of a member having broken a behavioral contract, in which case a simple majority is required. Other kinds of actions require a simple majority to pass. | + | |
- | + | ||
- | In the case of a vote for eviction, the vote will take place while the member is out of the room. The member being reviewed | + | |
- | + | ||
- | The vote will be a secret vote, tallied | + | |
- | + | ||
- | In the case of a behavioral contract, discussion of the terms can take place with and/or without the member being reviewed present. A behavioral contract may contain more than one required behavior. Each condition must be voted on separately and must be worded in terms of specific, observable behavior. If the meeting votes to allow the member continued membership under a behavioral contract, the [[: | + | |
- | + | ||
- | The member being reviewed does not have to be in attendance at the meeting to be evicted from the house or to have their membership revoked. The member being reviewed may write a response, which will be presented at the meeting, | + | |
- | + | ||
- | If the meeting votes to remove the member from the house, then the member' | + | |
- | + | ||
- | If a member believes that the member under behavioral contract has violated this contract at any point during its duration, they can bring it to a [[: | + | |
- | + | ||
- | < | + | |
- | + | ||
- | ==== Associate | + | |
- | + | ||
- | Associate members | + | |
- | + | ||
- | Associate members may not spend the night in common areas except under extenuating circumstances, | + | |
- | + | ||
- | Associate members are obligated to do one hour of labor a week. These members have access to the courtyard, garden space, grounds, can run for [[: | + | |
- | + | ||
- | On the 21st of the month, Associates with an outstanding balance of over $100 shall have their Associate Membership Contract terminated < | + | |
- | + | ||
- | Associates are not obligated to participate in Labor Holiday. Any work done by an associate for Labor Holiday will be logged as surplus hours. < | + | |
- | + | ||
- | ==== Visitors ==== | + | |
- | + | ||
- | Guests of members who wish to stay on the property for longer than 14 days must obtain [[: | + | |
- | + | ||
- | ==== End of Contract ==== | + | |
- | + | ||
- | If, 6 weeks before their contract ends, a member will not guarantee that they will renew their contract, the [[: | + | |
- | + | ||
- | If at the end of a member' | + | |
- | + | ||
- | Membership coordinators shall not be permitted to sign their own lease as an agent of the House. For this instance, such duty shall be carried out by any current House officers or members of the CHEA Board, provided that they do not reside in the same unit as the Membership Coordinator < | + | |
- | + | ||
- | Members that have started a payment plan within the last 2 months of their contract are only eligible | + | |
- | + | ||
- | Any member who leaves the co-op not in good standing cannot sign a new contract until they have returned to good standing < | + | |
- | + | ||
- | ==== Reporting ==== | + | |
- | + | ||
- | The [[: | + | |
- | + | ||
- | + | ||
- | ==== Contract Break Policy ==== | + | |
- | + | ||
- | A contract break is a release | + | |
- | + | ||
- | Contract breaks should be requested at least 6 weeks in advance of the requested date of termination. | + | |
- | + | ||
- | A contract break can be granted by the [[: | + | |
- | + | ||
- | Members who move out before the end of their contract are contractually liable for the vacancy caused by their leaving early until the room is filled or the end of their contract period; whichever comes first. The [[: | + | |
- | + | ||
- | The contract is not tied to a specific room or unit. Section 10 of the Contract gives CHEA the right to reassign members to different rooms at any time. Even if another member swaps to the room or unit of a member who moved out before their contract end date, the member who moved out early still owes money and is still under contract to pay for the vacancy caused by their termination. | + | |
- | + | ||
- | Money earned from temporary hostelers, who stay in the room of the member who moved out before the end of their contract, will be counted towards the money owed by that member, to pay off that member' | + | |
- | Members who are granted | + | Any amount owed by a member breaking |
- | The [[: | ||
==== Member Review Policy ==== | ==== Member Review Policy ==== | ||
Line 243: | Line 126: | ||
A membership review is a public review at a [[: | A membership review is a public review at a [[: | ||
- | It is the expectation of the cooperative that members will first address conflict with each other through other courses such as dialogue or conflict mediation. | + | It is the expectation of the cooperative that members will first address conflict with each other through other courses such as dialogue or conflict mediation. \\ \\ |
+ | Behavioral contract violation reviews and automatic member reviews are called by publicly posting the reasons on the meeting agenda by Friday at noon before the meeting < | ||
- | Any three members of the house may call a membership review of any member. A membership review is called by writing it on the meeting agenda and publicly posting | + | Any three members of the house may call a membership review of any member. A membership review is called by publicly posting reasons |
- | The member being reviewed has a right to address fully all of the reasons for the review . | + | The member being reviewed has a right to address fully all of the reasons for the review. |
- | After discussing all of the reasons for the review, the Chair will ask the member being reviewed to leave the room while the meeting discusses whether to call for a vote to remove them from the house or ask for a behavioral contract, the nonfulfillment of which will result in removal (see below.) While the member is out of the room, no new issues should be brought up. If any new issues are brought up, then the member will be called back into the room and given the chance to address those issues. | + | After discussing all of the reasons for the review, the facilitator |
- | The Chair will first ask for a straw poll to determine which option the majority of members are interested in: eviction, behavioral contract, or no action. The action receiving a plurality of votes will be discussed first. A single member may call for a vote to initiate the action. An eviction requires an affirmative vote by 3/4 of the members present, except in the case of a member having broken a behavioral contract, in which case a simple majority is required. Other kinds of actions require a simple majority to pass. | + | The facilitator |
In the case of a vote for eviction, the vote will take place while the member is out of the room. The member being reviewed can come back into vote before leaving the room again. | In the case of a vote for eviction, the vote will take place while the member is out of the room. The member being reviewed can come back into vote before leaving the room again. | ||
- | The vote will be a secret vote, tallied by the Meeting Chair and the [[: | + | The vote will be a secret vote, tallied by the facilitator |
In the case of a behavioral contract, discussion of the terms can take place with and/or without the member being reviewed present. A behavioral contract may contain more than one required behavior. Each condition must be voted on separately and must be worded in terms of specific, observable behavior. If the meeting votes to allow the member continued membership under a behavioral contract, the [[: | In the case of a behavioral contract, discussion of the terms can take place with and/or without the member being reviewed present. A behavioral contract may contain more than one required behavior. Each condition must be voted on separately and must be worded in terms of specific, observable behavior. If the meeting votes to allow the member continued membership under a behavioral contract, the [[: | ||
Line 263: | Line 147: | ||
If the meeting votes to remove the member from the house, then the member' | If the meeting votes to remove the member from the house, then the member' | ||
- | If a member believes that the member under behavioral contract has violated this contract at any point during its duration, they can bring it to a [[: | + | If a member believes that the member under behavioral contract has violated this contract at any point during its duration, they can bring it to a [[: |
- | <sub> | + | < |
==== Associate Membership Program ==== | ==== Associate Membership Program ==== | ||
Line 271: | Line 155: | ||
Associate members must go through the standard [[: | Associate members must go through the standard [[: | ||
- | Associate members may not spend the night in common areas except under extenuating circumstances, | + | Associate members may not spend the night in common areas except under extenuating circumstances, |
- | Associate members are obligated to do one hour of labor a week. These members have access to the courtyard, garden space, grounds, can run for [[: | + | Associate members are obligated to do one hour of labor a week. These members have access to the courtyard, garden space, grounds, can run for [[: |
- | On the 21st of the month, Associates with an outstanding balance of over $100 shall have their Associate Membership Contract terminated < | + | On the 21st of the month, Associates with an outstanding balance of over $100 shall have their Associate Membership Contract terminated < |
- | + | ||
- | Associates are not obligated to participate in Labor Holiday. Any work done by an associate for Labor Holiday will be logged as surplus hours. | + | |
- | < | + | |
+ | Associates are not obligated to participate in Labor Holiday. Any work done by an associate for Labor Holiday will be logged as surplus hours. < | ||
==== Visitors ==== | ==== Visitors ==== | ||
- | Guests of members who wish to stay on the property for longer than 14 days must obtain | + | Guests of members who wish to stay on the property for longer than 14 days must obtain house approval. Guests are not allowed to stay for more than 14 days in any month. < |
- | Guests are not allowed to stay for more than 14 days in any month. | + | |
- | < | + | |
==== End of Contract ==== | ==== End of Contract ==== | ||
- | If, 6 weeks before their contract ends, a member will not guarantee that they will renew their contract, the [[: | + | If, 6 weeks before their contract ends, a member will not guarantee that they will renew their contract, the [[: |
- | If at the end of a member' | + | If at the end of a member' |
- | Membership coordinators shall not be permitted to sign their own lease as an agent of the House. For this instance, such duty shall be carried out by any current House officers or members of the CHEA Board, provided that they do not reside in the same unit as the Membership Coordinator < | + | Membership coordinators shall not be permitted to sign their own lease as an agent of the House. For this instance, such duty shall be carried out by any current House officers or members of the CHEA Board, provided that they do not reside in the same unit as the Membership Coordinator < |
- | Members that have started a payment plan within the last 2 months of their contract are only eligible for a 3 month renewal. If a member becomes delinquent on the payment plan they may not sign another contract or payment plan without house approval < | + | Members that have started a payment plan within the last 2 months of their contract are only eligible for a 3 month renewal. If a member becomes delinquent on the payment plan they may not sign another contract or payment plan without house approval < |
- | Any member who leaves the co-op not in good standing cannot sign a new contract until they have returned to good standing < | + | Any member who leaves the co-op not in good standing cannot sign a new contract until they have returned to good standing < |
==== Reporting ==== | ==== Reporting ==== | ||
- | The [[: | + | The [[: |