documents:manual:membership
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documents:manual:membership [2019/09/10 13:49 UTC] hannahf [Member Admission Priority Policy] |
documents:manual:membership [2024/04/23 04:44 UTC] (current) paulwuersig [Security Deposit Return and Contract Break Policy] |
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| In order to be accepted as a potential member, prospective members must attend two [[: | In order to be accepted as a potential member, prospective members must attend two [[: | ||
| - | Prospective members must re-apply if they were accepted | + | Prospective members must re-apply if they were accepted |
| === The Second Meeting === | === The Second Meeting === | ||
| Line 72: | Line 72: | ||
| The ultimate goal and the bottom line is to make sure there are no gaps in occupancy. Our budget relies on having every room full all the time. | The ultimate goal and the bottom line is to make sure there are no gaps in occupancy. Our budget relies on having every room full all the time. | ||
| - | The person on the waiting list who was accepted earliest has priority for being offered the room/unit. However, among the accepted prospective members who respond, the person who can immediately move-in without a gap of unpaid for days, is able to immediately pay the full deposit and membership fees, and can pay rent on or before their date of move-in is the person given priority for actual move-in. Partner Organization prospectives, | + | The person on the waiting list who was accepted earliest has priority for being offered the room/unit. However, among the accepted prospective members who respond, the person who can immediately move-in without a gap of unpaid for days, is able to immediately pay the full deposit and membership fees, and can pay rent on or before their date of move-in is the person given priority for actual move-in. Partner Organization prospectives, |
| - | [[: | + | [[: |
| The general order of the waitlist is as follows: | The general order of the waitlist is as follows: | ||
| Line 83: | Line 83: | ||
| - General prospective members, in order of acceptance. | - General prospective members, in order of acceptance. | ||
| - | <sub> | + | < |
| - | Unless otherwise excepted, the House may not sign a residential lease for a person to solely occupy a unit if such action would reduce the number of members residing at the House to a quantity fewer than 32. Exemptions shall be provided if a person receives assistance via a partner organization, | + | Unless otherwise excepted, the House may not sign a residential lease for a person to solely occupy a unit if such action would reduce the number of members residing at the House to a quantity fewer than 32. Exemptions shall be provided if a person |
| In the case that the person given priority for move-in is requesting an entire unit, the [[: | In the case that the person given priority for move-in is requesting an entire unit, the [[: | ||
| Line 97: | Line 97: | ||
| * c) Does the primary roommate have other reasonable objections to a proposed roommate? The [[: | * c) Does the primary roommate have other reasonable objections to a proposed roommate? The [[: | ||
| - | If 5 weeks before the room is scheduled to open no acceptable roommate can be found from the pool of accepted prospective members, the [[: | + | If 5 weeks before the room is scheduled to open no acceptable roommate can be found from the pool of accepted prospective members, the [[: |
| + | ==== Security Deposit Return and Contract Break Policy ==== | ||
| - | ==== Contract Break Policy ==== | + | When a member moves out at the end of their lease, the Treasurer will calculate how much of their security deposit (and any other credits) is due back to them and refund it within 30 days of the end date of their lease. |
| - | A contract | + | If a member breaks their contract, the Treasurer will calculate and refund anything due back to them within 30 days of the actual move out date, or if a decision |
| - | Contract breaks | + | The Membership Coordinator will determine and communicate to the Treasurer, within 10 days after move out, how much a member who moved out should |
| - | A contract | + | If a member needs to break their contract, they need to inform |
| - | Members who move out before the end of their contract | + | Members who break their contract |
| - | The contract | + | If a member breaking |
| - | Money earned from temporary hostelers, who stay in the room of the member | + | If a member |
| - | Members who are granted | + | This additional rent liability for failing to provide 40 days notice must be waived when due to draft by military, medical causes with note from a doctor (MD), domestic violence, or due to unacceptable behavior of the roommate as determined by a Member Review. |
| + | |||
| + | This additional rent liability for failing to provide 40 days notice can also be waived by the Membership Coordinator if they think there are extenuating circumstance which warrant it. The Membership Coordinator must inform the house via e-mail, and posting to next meeting' | ||
| + | |||
| + | Any amount owed by a member breaking contract, including the $100 contract break fee, can also be waived by a 75% affirmative vote at a house meeting, or as a last resort by the Board [[https:// | ||
| - | The [[: | ||
| ==== Member Review Policy ==== | ==== Member Review Policy ==== | ||
| Line 122: | Line 126: | ||
| A membership review is a public review at a [[: | A membership review is a public review at a [[: | ||
| - | It is the expectation of the cooperative that members will first address conflict with each other through other courses such as dialogue or conflict mediation. | + | It is the expectation of the cooperative that members will first address conflict with each other through other courses such as dialogue or conflict mediation. \\ \\ |
| + | Behavioral contract violation reviews and automatic member reviews are called by publicly posting the reasons on the meeting agenda by Friday at noon before the meeting < | ||
| - | Any three members of the house may call a membership review of any member. A membership review is called by writing it on the meeting agenda and publicly posting | + | Any three members of the house may call a membership review of any member. A membership review is called by publicly posting reasons |
| - | The member being reviewed has a right to address fully all of the reasons for the review . | + | The member being reviewed has a right to address fully all of the reasons for the review. |
| - | After discussing all of the reasons for the review, the Chair will ask the member being reviewed to leave the room while the meeting discusses whether to call for a vote to remove them from the house or ask for a behavioral contract, the nonfulfillment of which will result in removal (see below.) While the member is out of the room, no new issues should be brought up. If any new issues are brought up, then the member will be called back into the room and given the chance to address those issues. | + | After discussing all of the reasons for the review, the facilitator |
| - | The Chair will first ask for a straw poll to determine which option the majority of members are interested in: eviction, behavioral contract, or no action. The action receiving a plurality of votes will be discussed first. A single member may call for a vote to initiate the action. An eviction requires an affirmative vote by 3/4 of the members present, except in the case of a member having broken a behavioral contract, in which case a simple majority is required. Other kinds of actions require a simple majority to pass. | + | The facilitator |
| In the case of a vote for eviction, the vote will take place while the member is out of the room. The member being reviewed can come back into vote before leaving the room again. | In the case of a vote for eviction, the vote will take place while the member is out of the room. The member being reviewed can come back into vote before leaving the room again. | ||
| - | The vote will be a secret vote, tallied by the Meeting Chair and the [[: | + | The vote will be a secret vote, tallied by the facilitator |
| In the case of a behavioral contract, discussion of the terms can take place with and/or without the member being reviewed present. A behavioral contract may contain more than one required behavior. Each condition must be voted on separately and must be worded in terms of specific, observable behavior. If the meeting votes to allow the member continued membership under a behavioral contract, the [[: | In the case of a behavioral contract, discussion of the terms can take place with and/or without the member being reviewed present. A behavioral contract may contain more than one required behavior. Each condition must be voted on separately and must be worded in terms of specific, observable behavior. If the meeting votes to allow the member continued membership under a behavioral contract, the [[: | ||
| Line 142: | Line 147: | ||
| If the meeting votes to remove the member from the house, then the member' | If the meeting votes to remove the member from the house, then the member' | ||
| - | If a member believes that the member under behavioral contract has violated this contract at any point during its duration, they can bring it to a [[: | + | If a member believes that the member under behavioral contract has violated this contract at any point during its duration, they can bring it to a [[: |
| - | <sub> | + | < |
| ==== Associate Membership Program ==== | ==== Associate Membership Program ==== | ||
| Line 150: | Line 155: | ||
| Associate members must go through the standard [[: | Associate members must go through the standard [[: | ||
| - | Associate members may not spend the night in common areas except under extenuating circumstances, | + | Associate members may not spend the night in common areas except under extenuating circumstances, |
| - | Associate members are obligated to do one hour of labor a week. These members have access to the courtyard, garden space, grounds, can run for [[: | + | Associate members are obligated to do one hour of labor a week. These members have access to the courtyard, garden space, grounds, can run for [[: |
| - | On the 21st of the month, Associates with an outstanding balance of over $100 shall have their Associate Membership Contract terminated < | + | On the 21st of the month, Associates with an outstanding balance of over $100 shall have their Associate Membership Contract terminated < |
| - | + | ||
| - | Associates are not obligated to participate in Labor Holiday. Any work done by an associate for Labor Holiday will be logged as surplus hours. | + | |
| - | < | + | |
| + | Associates are not obligated to participate in Labor Holiday. Any work done by an associate for Labor Holiday will be logged as surplus hours. < | ||
| ==== Visitors ==== | ==== Visitors ==== | ||
| - | Guests of members who wish to stay on the property for longer than 14 days must obtain | + | Guests of members who wish to stay on the property for longer than 14 days must obtain house approval. Guests are not allowed to stay for more than 14 days in any month. < |
| - | Guests are not allowed to stay for more than 14 days in any month. | + | |
| - | < | + | |
| ==== End of Contract ==== | ==== End of Contract ==== | ||
| - | If, 6 weeks before their contract ends, a member will not guarantee that they will renew their contract, the [[: | + | If, 6 weeks before their contract ends, a member will not guarantee that they will renew their contract, the [[: |
| - | If at the end of a member' | + | If at the end of a member' |
| - | Membership coordinators shall not be permitted to sign their own lease as an agent of the House. For this instance, such duty shall be carried out by any current House officers or members of the CHEA Board, provided that they do not reside in the same unit as the Membership Coordinator < | + | Membership coordinators shall not be permitted to sign their own lease as an agent of the House. For this instance, such duty shall be carried out by any current House officers or members of the CHEA Board, provided that they do not reside in the same unit as the Membership Coordinator < |
| - | Members that have started a payment plan within the last 2 months of their contract are only eligible for a 3 month renewal. If a member becomes delinquent on the payment plan they may not sign another contract or payment plan without house approval < | + | Members that have started a payment plan within the last 2 months of their contract are only eligible for a 3 month renewal. If a member becomes delinquent on the payment plan they may not sign another contract or payment plan without house approval < |
| - | Any member who leaves the co-op not in good standing cannot sign a new contract until they have returned to good standing < | + | Any member who leaves the co-op not in good standing cannot sign a new contract until they have returned to good standing < |
| ==== Reporting ==== | ==== Reporting ==== | ||
| - | The [[: | + | The [[: |
documents/manual/membership.1568123397.txt.gz · Last modified: 2019/09/10 13:49 UTC by hannahf
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