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documents:manual:membership [2024/02/02 16:51 UTC] paulwuersig [Member Review Policy] updates for 2024-01-28 agenda item 1 |
documents:manual:membership [2024/04/23 04:44 UTC] paulwuersig [Security Deposit Return and Contract Break Policy] |
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===== Membership ===== | ===== Membership ===== | ||
+ | |||
+ | ==== Membership Acceptance Policy ==== | ||
+ | |||
+ | In order to be accepted as a potential member, prospective members must attend two [[: | ||
+ | |||
+ | Prospective members must re-apply if they were accepted one year or more previously. In the case that they have to re-apply, they will be given a new spot on the waiting list based on their most recent second meeting < | ||
+ | |||
+ | === The Second Meeting === | ||
+ | |||
+ | At the second meeting, all non-members will then be asked to leave the room, and the Meeting Chair will ask, “Does anyone have any compelling evidence of why ' | ||
+ | |||
+ | Examples: | ||
+ | |||
+ | * non-payment of rent | ||
+ | * abusive behavior | ||
+ | * disrupting the right of quiet enjoyment | ||
+ | * instilling fear in others | ||
+ | * any other evictable behavior | ||
+ | |||
+ | Evidence includes personal testimony or any other reason one might have. If no one does, then " | ||
+ | |||
+ | If someone does bring up compelling evidence of why " | ||
+ | |||
+ | Members can state an objection to the evidence, if the evidence does not seem to be a valid reason that someone could be evicted from the house. If no one objects to the evidence which has been brought up, then the meeting will vote on " | ||
+ | |||
+ | In a member acceptance vote, two people can block a member' | ||
+ | |||
+ | If someone does object to the evidence presented by stating that it is not a valid reason that " | ||
+ | |||
+ | === Member Acceptance Flow Chart === | ||
+ | |||
+ | Here's an attempt to simplify the above policy in a flow chart: | ||
+ | |||
+ | - The Meeting Chair asks, “Does anyone have any compelling evidence of why " | ||
+ | - No one presents any compelling evidence. " | ||
+ | - Someone presents compelling evidence. Go to 2. | ||
+ | - The Meeting Chair will ask if anyone objects to the evidence which has been presented. | ||
+ | - No one objects to the evidence that has been presented. Go to 4. | ||
+ | - Someone objects to the evidence that has been presented. Go to 3. | ||
+ | - The meeting will vote on whether the evidence is valid. | ||
+ | - More than 50% vote that the evidence is valid. Go to 4. | ||
+ | - 50% or less vote that the evidence is valid. " | ||
+ | - A vote is taken on whether to accept Fred as a member. | ||
+ | - Less than two people vote to block " | ||
+ | - Two or more people vote to block " | ||
+ | |||
+ | < | ||
+ | |||
+ | === Additional Meetings === | ||
+ | |||
+ | At any point in the process, a simple majority vote (more than 50%) can require additional membership meetings to further discuss the member' | ||
+ | |||
+ | === Referrals and assistance from a partner organization === | ||
+ | |||
+ | Prospective members receiving assistance via a partner organization shall have the requirement to attend two meetings waived, provided that they instead take a tour of the coop as part of a site visit. | ||
+ | |||
+ | The [[: | ||
+ | |||
+ | <font 14px line-height: | ||
+ | |||
+ | Site visits shall be conducted by the Membership Coordinator or a person delegated by either the Membership Coordinator or the House. The person conducting the site visit shall explain what the coop is, how it works, the penalties for failing to perform coop duties and follow the House rules, and that such penalties may include the non-renewal of their lease or eviction. | ||
+ | |||
+ | After coming to a site visit the House will approve or deny membership by conducting [[: | ||
+ | |||
+ | Partner organization prospectives will be given highest priority when a unit becomes available < | ||
+ | |||
+ | < | ||
==== Member Admission Priority Policy ==== | ==== Member Admission Priority Policy ==== | ||
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The ultimate goal and the bottom line is to make sure there are no gaps in occupancy. Our budget relies on having every room full all the time. | The ultimate goal and the bottom line is to make sure there are no gaps in occupancy. Our budget relies on having every room full all the time. | ||
- | The person on the waiting list who was accepted earliest has priority for being offered the room/unit. However, among the accepted prospective members who respond, the person who can immediately move-in without a gap of unpaid for days, is able to immediately pay the full deposit and membership fees, and can pay rent on or before their date of move-in is the person given priority for actual move-in. Partner Organization prospectives, | + | The person on the waiting list who was accepted earliest has priority for being offered the room/unit. However, among the accepted prospective members who respond, the person who can immediately move-in without a gap of unpaid for days, is able to immediately pay the full deposit and membership fees, and can pay rent on or before their date of move-in is the person given priority for actual move-in. Partner Organization prospectives, |
- | [[: | + | [[: |
The general order of the waitlist is as follows: | The general order of the waitlist is as follows: | ||
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- General prospective members, in order of acceptance. | - General prospective members, in order of acceptance. | ||
- | < | + | < |
- | Unless otherwise excepted, the House may not sign a residential lease for a person to solely occupy a unit if such action would reduce the number of members residing at the House to a quantity fewer than 32. Exemptions shall be provided if a person requires a whole unit as a reasonable accommodation for disability, receives assistance via a partner organization, | + | Unless otherwise excepted, the House may not sign a residential lease for a person to solely occupy a unit if such action would reduce the number of members residing at the House to a quantity fewer than 32. Exemptions shall be provided if a person requires a whole unit as a reasonable accommodation for disability, receives assistance via a partner organization, |
In the case that the person given priority for move-in is requesting an entire unit, the [[: | In the case that the person given priority for move-in is requesting an entire unit, the [[: | ||
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* c) Does the primary roommate have other reasonable objections to a proposed roommate? The [[: | * c) Does the primary roommate have other reasonable objections to a proposed roommate? The [[: | ||
- | If 5 weeks before the room is scheduled to open no acceptable roommate can be found from the pool of accepted prospective members, the [[: | + | If 5 weeks before the room is scheduled to open no acceptable roommate can be found from the pool of accepted prospective members, the [[: |
==== Security Deposit Return and Contract Break Policy ==== | ==== Security Deposit Return and Contract Break Policy ==== | ||
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This additional rent liability for failing to provide 40 days notice must be waived when due to draft by military, medical causes with note from a doctor (MD), domestic violence, or due to unacceptable behavior of the roommate as determined by a Member Review. | This additional rent liability for failing to provide 40 days notice must be waived when due to draft by military, medical causes with note from a doctor (MD), domestic violence, or due to unacceptable behavior of the roommate as determined by a Member Review. | ||
- | This additional rent liability for failing to provide 40 days notice can also be waived by the Membership Coordinator if they think there are extenuating circumstance which warrant it. | + | This additional rent liability for failing to provide 40 days notice can also be waived by the Membership Coordinator if they think there are extenuating circumstance which warrant it. The Membership Coordinator must inform the house via e-mail, and posting to next meeting' |
- | + | ||
- | Membership Coordinator must inform the house via e-mail, and posting to next meeting' | + | |
Any amount owed by a member breaking contract, including the $100 contract break fee, can also be waived by a 75% affirmative vote at a house meeting, or as a last resort by the Board [[https:// | Any amount owed by a member breaking contract, including the $100 contract break fee, can also be waived by a 75% affirmative vote at a house meeting, or as a last resort by the Board [[https:// | ||
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A membership review is a public review at a [[: | A membership review is a public review at a [[: | ||
- | It is the expectation of the cooperative that members will first address conflict with each other through other courses such as dialogue or conflict mediation. | + | It is the expectation of the cooperative that members will first address conflict with each other through other courses such as dialogue or conflict mediation. \\ \\ |
+ | Behavioral contract violation reviews and automatic member reviews are called by publicly posting the reasons on the meeting agenda by Friday at noon before the meeting < | ||
- | Any three members of the house may call a membership review of any member. A membership review is called by writing it on the meeting agenda and publicly posting | + | Any three members of the house may call a membership review of any member. A membership review is called by publicly posting reasons |
- | The member being reviewed has a right to address fully all of the reasons for the review . | + | The member being reviewed has a right to address fully all of the reasons for the review. |
After discussing all of the reasons for the review, the facilitator will ask the member being reviewed to leave the room while the meeting discusses whether to call for a vote to remove them from the house or ask for a behavioral contract, the nonfulfillment of which will result in removal (see below.) While the member is out of the room, no new issues should be brought up. If any new issues are brought up, then the member will be called back into the room and given the chance to address those issues. | After discussing all of the reasons for the review, the facilitator will ask the member being reviewed to leave the room while the meeting discusses whether to call for a vote to remove them from the house or ask for a behavioral contract, the nonfulfillment of which will result in removal (see below.) While the member is out of the room, no new issues should be brought up. If any new issues are brought up, then the member will be called back into the room and given the chance to address those issues. | ||
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< | < | ||
- | |||
==== Associate Membership Program ==== | ==== Associate Membership Program ==== | ||
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Associate members must go through the standard [[: | Associate members must go through the standard [[: | ||
- | Associate members may not spend the night in common areas except under extenuating circumstances, | + | Associate members may not spend the night in common areas except under extenuating circumstances, |
- | Associate members are obligated to do one hour of labor a week. These members have access to the courtyard, garden space, grounds, can run for [[: | + | Associate members are obligated to do one hour of labor a week. These members have access to the courtyard, garden space, grounds, can run for [[: |
- | On the 21st of the month, Associates with an outstanding balance of over $100 shall have their Associate Membership Contract terminated < | + | On the 21st of the month, Associates with an outstanding balance of over $100 shall have their Associate Membership Contract terminated < |
- | Associates are not obligated to participate in Labor Holiday. Any work done by an associate for Labor Holiday will be logged as surplus hours. < | + | Associates are not obligated to participate in Labor Holiday. Any work done by an associate for Labor Holiday will be logged as surplus hours. < |
==== Visitors ==== | ==== Visitors ==== | ||
- | Guests of members who wish to stay on the property for longer than 14 days must obtain | + | Guests of members who wish to stay on the property for longer than 14 days must obtain house approval. Guests are not allowed to stay for more than 14 days in any month. < |
==== End of Contract ==== | ==== End of Contract ==== | ||
- | If, 6 weeks before their contract ends, a member will not guarantee that they will renew their contract, the [[: | + | If, 6 weeks before their contract ends, a member will not guarantee that they will renew their contract, the [[: |
- | If at the end of a member' | + | If at the end of a member' |
- | Membership coordinators shall not be permitted to sign their own lease as an agent of the House. For this instance, such duty shall be carried out by any current House officers or members of the CHEA Board, provided that they do not reside in the same unit as the Membership Coordinator < | + | Membership coordinators shall not be permitted to sign their own lease as an agent of the House. For this instance, such duty shall be carried out by any current House officers or members of the CHEA Board, provided that they do not reside in the same unit as the Membership Coordinator < |
- | Members that have started a payment plan within the last 2 months of their contract are only eligible for a 3 month renewal. If a member becomes delinquent on the payment plan they may not sign another contract or payment plan without house approval < | + | Members that have started a payment plan within the last 2 months of their contract are only eligible for a 3 month renewal. If a member becomes delinquent on the payment plan they may not sign another contract or payment plan without house approval < |
- | Any member who leaves the co-op not in good standing cannot sign a new contract until they have returned to good standing < | + | Any member who leaves the co-op not in good standing cannot sign a new contract until they have returned to good standing < |
==== Reporting ==== | ==== Reporting ==== | ||
- | The [[: | + | The [[: |